Engineering Coordinator

At Fairmont Hotel Vancouver, our Engineering team works behind the scenes to ensure our iconic Castle in the City operates safely, efficiently, and at the standard our guests and colleagues expect.
As Engineering Coordinator , you'll be at the center of the department's day-to-day operations, supporting our Engineering leaders and skilled trades colleagues while serving as an important liaison with departments across the hotel.
From coordinating Demand and Preventative Maintenance Work Orders to payroll, purchasing, compliance documentation, contractors, room maintenance, and departmental administration, you'll help keep priorities organized, information flowing, and work moving forward.
This role is ideal for someone who is highly organized, comfortable managing multiple priorities, and enjoys being the person who connects people, information, and processes in a busy operational environment.
What Is in It for You   An inclusive, empowering, and positive company culture where people are at the heart of everything we do
A competitive annual salary starting at $63,000, with annual reviews based on market trends, performance, and capabilities
The opportunity to work alongside passionate hospitality professionals dedicated to creating exceptional guest experiences
Complimentary meals during shifts through our Colleague Dining Program
Travel reimbursement for Trans Link monthly passes
Complimentary dry-cleaning of business attire up to $50 per month
A comprehensive benefits package including medical, dental, vision, life, and disability insurance
A company-matched pension plan and enrollment in the Accor Group Registered Retirement Savings Plan (GRSP)
Starting with 10 days of paid vacation per year, increasing with service, plus 12 statutory holidays and paid birthday leave
One complimentary hotel stay with breakfast for two through our Be Our Guest program, plus global employee discounts at Accor properties
The opportunity to work in a luxury hotel within a historic Vancouver landmark dating back to 1939
Access to learning programs through our Academies and discounted courses through eCornell
Career growth opportunities within the global Accor network, supporting long-term development and mobility
What You Will Be Doing  As a key administrative and operational coordination point for the Engineering Department, you'll work closely with Engineering leaders, skilled trades colleagues, hotel departments, contractors, and external service providers. Your responsibilities will include:
Consistently provide professional, friendly, and proactive service to colleagues, guests, contractors, and internal partners
Serve as a key liaison between Engineering and other hotel departments, helping coordinate requests, priorities, planned work, and follow-up
Coordinate Demand and Preventative Maintenance Work Orders, ensuring requests are appropriately dispatched, tracked, followed up, and closed in a timely manner
Assist Engineering leaders with the prioritization and assignment of daily tasks to Engineers and Technicians
Maintain accurate preventative maintenance records, equipment information, service schedules, operational logs, and departmental tracking systems
Coordinate with the Rooms team through Opera PMS regarding guest-room maintenance, room status, access, and preventive maintenance, including placing and releasing rooms from hold as required
Complete daily timekeeping and support bi-weekly payroll for the Engineering Department, ensuring information is accurate and discrepancies are followed up promptly
Coordinate departmental purchasing administration, including purchase requests, purchase orders, invoices, receiving documentation, vendor information, and month-end requirements
Assist with departmental budget and expense tracking, Requests for Expenditure, and other financial administration
Monitor and coordinate departmental inventory, supplies, and replenishment requirements
Maintain organized electronic and physical records, reports, correspondence, contracts, certificates, invoices, equipment logs, and other departmental documentation
Track regulatory inspections, third-party equipment certifications, permits, testing, sampling, readings, and renewal dates, ensuring upcoming requirements or expiries are brought to the attention of Engineering leadership
Maintain contractor and vendor documentation and assist with coordinating site access, service visits, required documentation, and follow-up
Create and track rebook key and card requests for authorized colleagues and contractors and maintain accurate renewal and access positions
Prepare reports, spreadsheets, presentations, meeting materials, correspondence, and other departmental documentation
Coordinate meetings, appointments, site visits, inspections, and departmental activities as required
Accompany Engineering leaders to meetings and site tours when required, record minutes, and follow up on action items
Serve as a reliable source of departmental information an

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