Program Administrative and Communications Assistant

• Maintain and update website content
• Help draft engaging, accessible promotional, print, and digital content for a range of audiences
• Support editing and proofreading stories, articles, and communications materials
• Ensure materials follow organizational guidelines for accessibility, inclusivity, and plain-language writing
• Support interviews for articles and develop stories highlighting the organization's impact
• Assist in coordinating and processing the bursary and scholarship program
• Help prepare administrative paperwork for disbursing bursary, scholarship, and honoraria funds
• Support correspondence with volunteers, award recipients, and partner-agency colleagues
• Draft minutes for occasional meetings for supervisor review and circulation
• Track website analytics and performance and provide data for reports
• Assist with print production and distribution coordination
• Follow up with partners, tracking materials and evaluation metrics
• Perform other administrative, communications, and coordination duties as required

• Grade 12
• Office Administration Certificate or Communications Marketing Certificate
• Recent, related experience of one year or an equivalent combination of education, training, and experience
• Experience writing, editing, and posting public-facing content in a non-profit environment is a strong asset
• Experience of procedures involved in administration of grants, awards or bursaries is a strong asset
• Legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations
• Excellent interpersonal, written, and verbal communication skills
• Excellent project management, time management, and organizational skills, including attention to detail and ability to work remotely, meet deadlines, and solve problems creatively
• Interest, knowledge, or experience working in health and social service sectors, ideally in the non-profit sector
• Interest, knowledge, or experience working with concepts of equity, diversity, and cultural safety
• Ability to manage schedules and coordinate multiple tasks simultaneously
• Familiarity and comfort with MS Office platforms and confidence learning new software or apps, including website content management systems
• Ability to work remotely with team members
• Lived experience related to mental health and/or substance use problems is considered an asset

Demonstrates strong writing, editing, and content management skills, with a focus on accessibility and inclusivity in communications. Proficient in project management and administrative coordination within a non-profit environment, with a commitment to equity and diversity.

• Writing And Editing Public-Facing Content
• Project Management
• Office Administration Certificate
• Communications Marketing Certificate
• Experience In Non-Profit Environment

• Content Management
• Data Tracking And Reporting
• Administrative Coordination
• Proofreading
• Grant Administration

• Interpersonal Communication
• Time Management
• Organizational Skills
• Problem Solving
• Attention To Detail

• Office Administration Certificate
• Communications Marketing Certificate

• Non-Profit Sector
• Health And Social Services
• Equity And Diversity
• Cultural Safety
• Bursary And Scholarship Administration

• MS Office
• Website Content Management Systems