Executive Assistant​/Project Coordinator

Position: Executive Assistant / Project Coordinator
Are you an accomplished administrative professional looking to elevate your career within an elite corporate consulting environment? We are seeking a highly sophisticated, meticulous, and proactive Project Coordinator to join a global leader in organizational strategy and talent solutions located in the heart of downtown Vancouver. Operating within our specialized business administration division, this permanent position offers an exceptional opportunity to provide high-level executive support to senior partners and C-suite board-level executives.

As a cornerstone of the administrative team, the successful Project Coordinator will thrive in a fast-paced environment where managing shifting priorities with diplomacy, absolute discretion, and a calm demeanor is second nature.

This premium, fully in-office role is based in a beautiful corporate facility on Hastings Street, offering excellent transit accessibility and a vibrant team culture. Acting as a strategic administrative partner, the Project Coordinator will oversee critical client engagement workflows, manage sophisticated corporate databases, and coordinate high-stakes communications across multiple international time zones. In this role, you will represent the elite standards of a premier professional services firm, ensuring flawless execution across every business deliverable.

If you possess a distinguished career pedigree in corporate consulting, legal, or executive environments and are ready to apply your expertise within a premier business administration ecosystem, this position is designed for you.

As a global organization handling high-value partnerships and international accounts, exceptional English communication and advanced proofreading skills are paramount for this position. While the primary language of daily operations in Vancouver is English—requiring absolute precision in grammar and composition—any additional bilingual capabilities or international experience are considered a significant asset within our cross-border business administration frameworks.

Randstad Professional:
Find the right job, love what you do, and develop your career. With access to a wide range of roles with top employers, a global community of professional peers, and specialized training and support, we’ll be your guiding partner and help you build a rewarding career.

Advantages

• Highly competitive base salary ranging from $85,000 to $100,000, commensurate with experience and career pedigree.

• Discretionary annual performance bonus structure and profit-sharing opportunities.

• Comprehensive extended health and dental benefits package designed to safeguard your well-being.

• Corporate long-term disability (LTD) and comprehensive life insurance coverage.

• Corporate RRSP matching program starting at 1% with flexible options to increase contributions.

• Generous paid time off starting with 3 weeks of vacation, scaling to 4 weeks upon tenure milestones.

• Elite office location on Hastings Street in downtown Vancouver, boasting premium amenities and exceptional public transit accessibility.

• Opportunities for professional fulfillment, continuous learning, and mentorship from industry-leading recruitment experts.

Responsibilities

• Coordinate and execute complex project workflows for high-stakes client engagements, establishing seamless communication between consultants, candidates, and C-suite stakeholders.

• Administer client agreements, input sensitive contractual data, and manage client invoicing cycles accurately within specialized financial management systems.

• Manage complex executive calendars using Microsoft Outlook, balancing shifting schedules and prioritizing urgent requests across multiple international time zones.

• Produce and format elite…