Executive Assistant to COO & CEO

Executive Assistant to the COO & CEO (Vancouver based)

Pearl West is building the future of consumer brands—fast, focused, and performance-driven. Think mini-Unilever without the bloat of traditional private equity or the stale DTC playbook.

We own and operate six brands across beauty, supplements, sports nutrition, skincare, and pet care, with a combined run rate of $40M+ USD and growing rapidly. Our model: acquire profitable $2M+ EBITDA brands, scale them aggressively, and position them for exit within three years. Our mission is unapologetic: build unforgettable brands and exit them at their peak. Backed by seasoned operators, deep e-commerce expertise, and strong capitalization, we move fast, cut the noise, and execute relentlessly.

If you value clarity over chaos, speed over politics, and results over theater — you belong here.

We’re hiring a Senior Executive Assistant (EA) to partner with our CEO and COO. This isn’t a traditional gatekeeping role — it’s about amplifying executive impact. You’ll run point on critical workflows, streamline priorities, and ensure leadership operates at peak efficiency.

This is a full-time, hybrid role (Vancouver-based, flexible). You’ll have direct exposure to high-stakes projects, confidential initiatives, and the decision-making that shapes our company’s trajectory.

• Optimize Executive Operations – Own calendars, inboxes, and workflows to maximize leadership focus on high-leverage priorities.
• Drive Cross-Team Communication – Capture action items, assign ownership in Click Up, and ensure follow-through.
• Track Projects & Priorities – Monitor key initiatives, flag risks early, and hold teams accountable to deadlines.
• Enable Information Flow – Be the hub between executives and teams—clear, fast, aligned.
• Prep & Follow-Up – Build briefing notes, agendas, and consolidated updates to keep meetings outcome-driven.
• Improve Processes – Spot inefficiencies and design better systems, tools, and templates.
• Confidential Support – Handle sensitive information with discretion.
• Run Logistics – Manage travel, events, and scheduling seamlessly.

• Meeting Efficiency – 90%+ of meetings produce clear action items logged in Click Up.
• Calendar Optimization – 80% of exec time on top priorities.
• Task Execution – 90%+ of assigned actions completed on time.
• Communication Speed – Cut internal follow-up turnaround by 25%.
• Process Innovation – Launch at least 3 new efficiency-boosting systems/tools in Year 1.

• Shadow CEO/COO to master workflows, priorities, and communication style.
• Deep-dive into Pearl West brands, playbooks, and operating model.
• Take over scheduling, inbox triage, and meeting prep.

• Independently manage executive deliverables and follow-ups.
• Roll out organizational systems that boost leadership productivity.
• Coordinate at least one cross-functional initiative end-to-end.

• Operate as a trusted partner—anticipating needs and driving outcomes proactively.
• Fully own investor/board reporting cadence.
• Deliver measurable efficiency gains and time savings for executives.

• 5+ years supporting C-level execs in fast-paced, high-growth environments.
• Excellent organizational and time-management skills.
• Advanced proficiency with G-Suite, Slack, and project tools (Click Up/Asana).
• Sharp business acumen—able to turn vision into execution.
• Excellent written and verbal communication.
• Proven discretion handling sensitive information.

• Background in e-commerce, private equity, or high-growth consumer brands.
• Familiarity with financial reporting and KPI dashboards.
• Bilingual (English + Spanish or French).
• Growth-stage/startup experience.

• 5+ years supporting C-level executives in fast-paced environments.
• Bachelor’s degree in business, communications, or related field preferred.
• Prior experience in growth-stage or startup environments strongly valued.

• Thrive under pressure and in high-speed environments.
• Anticipate problems before they arise.
• Want direct impact on executive performance and…