Leadership Forums Specialist Job Vancouver area,BC Canada,Business

Our Story &

Purpose:

We’re Vancity, a member-owned credit union built on the principles of inclusion and social justice. Since 1946, our relentless commitment to these values has helped us challenge the status quo and break down barriers. We’ve made bold commitments to become net-zero by 2040 across all mortgages and loans, and we’re actively pursuing strategies in Indigenous banking and financial resilience for our members.

As the largest private sector Living Wage Employer in Canada, we’re proud to be consistently recognized as one of the country’s Top Employers. If you’re ready to join our team of 2,300 diverse individuals, access competitive rewards and benefits, and be part of a greater movement - apply today! 
Your Role in Supporting Our Members:

As the Leadership Forums Specialist
, you will play a pivotal role in shaping how Vancity’s leaders come together to align on strategy, culture, and impact. You’ll own the end‑to‑end planning and delivery of enterprise leadership forums—ensuring each convening is purposeful, designed with intention, and delivered with excellence. Working closely with senior leaders, cross‑functional partners, and external vendors, you’ll translate strategy into compelling leadership dialogue that strengthens organizational coherence and leadership effectiveness.

We’re looking for a highly organized, detail-oriented, strategic, and relationship‑driven professional who thrives in complex environments and brings enthusiasm, vision, and purpose to event planning. This is a unique role in that it requires both a tactical event planning skillset—someone who can organize and deliver on complex logistics for large events—as well as a strategic mindset—someone who can translate strategy into thoughtfully designed agendas, presentations, and interactive sessions.

This is a Full
‑
time, Permanent role based at our Vancity head office and will report directly to the Chief of Staff to the CEO
. While this position provides a hybrid work arrangement, you will be expected to be on‑site regularly, including forevents and business demands.

How You'll Make an Impact:

Owning and Project Managing Leadership Forums:

Owning the annual leadership forums calendar—sequencing events, objectives, audiences, and agendas across Senior Leadership Summits and Line‑of‑Business Leadership Forums (both held 3x annually) and All‑Managers Meetings (held 1x annually)

Leading end‑to‑end project management for leadership forums, including both logistics and content, from planning through delivery and post‑event follow‑up

Supporting the Chief of Staff to the CEO and Sr. Executive Assistant to the CEO in the planning and delivery of quarterly Executive Leadership Team Offsites

Managing budgets, logistics, timelines, invite lists, risks, and dependencies across multiple concurrent events

Serving as day-of, onsite coordinator for leadership forum events, including creating and overseeing detailed run-of-show, coordinating internal and external support staff, and adjusting timing, flow, or other details quickly and effectively when required

Coordinating Across Collaborators:

Acting as the central point of coordination across key internal collaborators such as the Enterprise Strategy, Executive Leadership, and facilities teams, as well as other cross-functional collaborators and event attendees

Researching, vetting, aligning on scope of services, coordinating detailed plans, and serving as primary point of coordination among external vendors, including venues, caterers, audio-visual, décor, external speakers, and more

Developing and Driving Content:

Shaping clear, cohesive agendas and session flows that translate strategy into actionable leadership dialogue

Developing PowerPoint presentations and materials to be presented by executive leaders, translating complex strategy into compelling narratives tailored for the audience and the moment in time

Coordinating pre‑reads, presentations, and post‑event materials across multiple teams

Continuously Improving:

Establishing success measures, gathering participant feedback, and continuously improving forum design and execution

Bringing passion and vision to the role by constantly…