Operations & Administration Specialist

Operations & Administration Specialist

Position:
Full-time, 40 hours/week, Hybrid

Reports to:

Director, Operations

Location:

Metro Vancouver, BC

Job Family/

Career Level:

Professional / P2

Sacred Waters Developments Ltd (SWD) is an economic development company jointly owned by the Katzie, Kwantlen and Semiahmoo (KKS) Nations, with a broad mandate to foster economic and social growth opportunities in the Nations’ shared traditional territories. SWD is dedicated to delivering these opportunities through values-aligned partnerships and an approach to project delivery that honours the rich culture and stewardship practices of our shareholder Nations.

SWD was operationalized by the KKS Nations in early 2023 and has since evolved into a multifunctional corporation with increasingly diversifying revenue streams. As a primary function, our team is working collaboratively with the KKS Nations and external partners to explore land and real estate development opportunities within the shared traditional territories. This includes the pursuit of real estate development projects that SWD is anticipated to own, develop and operate on behalf of the KKS Nations.

Additionally, SWD is also in the process of building out a range of consulting-type services. Currently, we provide development consulting for projects led by values-aligned partners, and our service offerings are continuing to expand to include real estate advisory, planning, engagement, sustainability, and more.

The overarching goal of SWD is to be a leader in Indigenous economic development by fostering sustainable, intergenerational prosperity, expanding upon economic opportunities that arise, while remaining committed to advancing cultural awareness and land preservation.

We are seeking a highly organized, proactive, and collaborative Operations & Administration Specialist to support executive administration, board coordination, operational tracking, and corporate services activities across the organization.

In addition to providing executive and Board support, the Operations & Administration Specialist serves as a key coordination resource for SWD by supporting communication, planning, meeting coordination, strategic goals tracking, project administration, and operational processes. This role helps improve organizational effectiveness, accountability, collaboration, and execution across SWD.

The successful candidate will thrive in a dynamic environment, demonstrate strong judgment and discretion, and effectively manage multiple priorities while maintaining a high level of professionalism, confidentiality, and attention to detail. This individual must be comfortable supporting executive priorities, Board administration, organizational initiatives, and cross-functional coordination across the Senior Leadership Team.

CEO Support

• Manage the CEO's calendar, scheduling, meeting coordination, travel arrangements, and expense reporting
• Prepare briefing materials, presentations, agendas, reports, and meeting summaries
• Support the CEO in preparing for meetings with partners, Nations, consultants, government representatives, and other shareholders
• Coordinate communications, correspondence, and follow-up actions on behalf of the CEO
• Monitor and track organizational priorities, strategic goals, action items, deadlines, and deliverables to support leadership accountability and execution.
• Maintain confidentiality and exercise sound judgment when handling sensitive information
• Anticipate administrative needs and proactively support the effectiveness and efficiency of the CEO's office
• Provide additional administrative support and special project coordination as required

Board of Directors Support

• Coordinate all Board and Committee meetings, including scheduling, logistics, agenda preparation, meeting materials, minute-taking, and follow-up activities
• Prepare, compile, and distribute Board packages and governance documentation
• Maintain Board records, resolutions, action logs, governance calendars, and corporate documentation
• Coordinate communication between Board members, leadership, and external advisors as required. Support the…