Sales Coordinator

This job is with JLL, an inclusive employer and a member of my Gwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.

JLL empowers you to shape a brighter way .
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
What this job involves:
As a Sales Coordinator for our Retail and Office Brokerage Team in Vancouver, you'll be the strategic partner who keeps deals moving and brokers focused on what they do best. This role combines high-level coordination with hands-on deal support, requiring you to navigate a fast-paced environment while managing diverse stakeholders across all organizational levels. You'll translate business objectives into executable strategies, oversee critical administrative functions, and ensure seamless information flow between clients, brokers, and internal teams.

If you thrive on variety, have an eye for detail, and enjoy being the part of a dynamic brokerage operation, this is your opportunity to make a tangible impact on landmark retail and office transactions.
What your day-to-day will look like:
Partner with Senior Brokerage Coordinator and Broker Leads to translate business objectives into actionable strategies and execute on high-priority initiatives
Manage the deal-making process from start to finish: edit offers and Letters of Intent, track transaction progress, coordinate documentation flow, and ensure timely execution
Oversee administrative operations including calendar management, travel arrangements, meeting coordination, and event planning for clients and brokers
Perform database management and reporting tasks in SAR and Dealio: prepare updates, maintain cheque registers, ensure accurate invoicing, and submit brokerage authority reports
Create and refine client-facing materials including market surveys, tour books, presentations, and demographic reports in collaboration with the research team
Prepare, review, and edit critical documents such as legal paperwork, mandates, commission agreements, RFPs, and quarterly reports with meticulous attention to detail
Manage financial reporting and expense submissions, including monthly P&L reports, broker expenses, and training costs, while coordinating accounts payable with finance
Leveraging AI tools and technologies to enhance productivity, streamline workflows, and deliver data-driven insights, with willingness to adopt and champion JLL AI solutions

Required Qualifications:

3+ years of relevant professional services firm experience supporting senior professionals in a fast-paced environment
Real estate sector experience and/or lease administration background an asset
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience working with AI models such as ChatGPT or Claude
Demonstrated ability to multi-task, prioritize competing demands, and maintain exceptional attention to detail under pressure while proactively identifying opportunities for improvement
Strong written communication skills with excellent proofreading, editing, and business correspondence capabilities
Proven ability to work independently with minimal supervision, exercise sound judgment, and maintain strict confidentiality
Must be flexible and highly motivated with a willingness to take initiative

Preferred Qualifications:

Bachelor's Degree in Business, Real Estate, or related field
Completion of professional development courses or certifications related to AI implementation and best practices
Working knowledge of Adobe Creative Cloud (InDesign, Photoshop, Illustrator, Acrobat Pro)
Familiarity with real estate platforms and tools such as Dealio, CoStar, Blackbird, Google Earth, CRM systems, and Spider
Experience coordinating client events and managing stakeholder relationships at all organizational levels
Proactive, optimistic personality with strong interpersonal skills and collaborative work style
Estimated compensation for this position:
60,000. CAD per year This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site
-Vancouver, BC If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements.  We're interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between…