Facility Support Clerk

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Vancouver is consistently ranked as one of the world’s most liveable and environmentally sustainable cities. Recognized among BC’s Top Employers and Canada’s Greenest Employers, the City of Vancouver is seeking colleagues who can help advance our core commitments to exceptional public service, sustainability, equity, and an outstanding quality of life for all residents.

With a strong commitment to being a City of Reconciliation, we invite you to join our dedicated team and become part of an innovative, inclusive, and engaging workplace. A career with the City of Vancouver and within the broader public service, offers meaningful work where you play a key role in ensuring equitable access to services, upholding ethical governance, and supporting the needs of citizens with integrity and dedication.

Main Purpose & Function
Kent Materials Branch is responsible for the production and supply of asphalt, aggregate, ready mix concrete and products together with the services of material handling, inspection, testing and materials research. Reporting to the branch manager, this position is responsible for a variety of clerical duties and will work for branch staff in support of the entire operation.

The main purpose of this position is to provide clerical support to the branch and to support and review the work of weigh masters. This administrative role has a major focus on operational support for the asphalt plant, aggregate facility, concrete plant, and rubble operation including ensuring complete and accurate billing and cost recovery, inventory adjustments and good receipts. This position oversees inventory management and high frequency transactions an active operations facility, and is responsible for time entry, invoicing and other clerical duties as required.

Specific Duties and Responsibilities
Perform activities and produce reports in SAP and Hansen modules related to material production, inventory, billing, procurement and time entry and payroll

Support, schedule, and review the work of weigh masters and perform back-up coverage as required

Filing documents using Van Docs

Provide front line reception and performs other duties as required in order to support branch staff

Qualifications

Education and Experience:

Completion of Grade 12 supplemented by business and office administration courses plus considerable related experience, preferably in an operations environment or an equivalent combination of education and experience

Intermediate to advanced experience in SAP functions is required with a strong preference for purchasing, payroll, and payment

Familiarity with Hansen and the materials management side of SAP are an asset

Considerable knowledge of Microsoft Word and Excel along with the desire and ability to enhance those skills in the future

Experience with training and scheduling is an asset

Knowledge, Skills and Abilities:

Ability to prioritize and meet goals in a timely manner; to work independently and to work as part of a team

Ability to accurately multi-task in a fast paced environment

Proven ability to communicate and build relationships effectively and tactfully with the public and all levels of City staff

Ability to train staff including training in using SAP for branch related functions

Good attendance is of operational importance

Ability to plan, assign, supervise, and review the work of a small group

First aid certification is an asset

Driver’s License and Record Checks:

A current and valid class BC Driver’s License and a satisfactory Commercial driving record

The license must not include any restrictions that would affect the ability to legally and safely carry out job responsibilities

Transportation arrangements must meet operational…