Executive Operations Associate

A unique opportunity to become the operational right hand to a highly successful and well-established luxury real estate team in Metro Vancouver. This is far more than a traditional Executive Assistant role—it's a highly visible opportunity that blends executive support, operations, project coordination, and process improvement within a fast-paced entrepreneurial business.

Our client is a highly respected professional services organization serving discerning clients throughout Metro Vancouver. The business has built an exceptional reputation for professionalism, white-glove client service, and delivering a seamless client experience from start to finish.
The team operates in a fast-paced, entrepreneurial environment where collaboration, accountability, and continuous improvement are highly valued. They move quickly, hold themselves to exceptionally high standards, genuinely enjoy what they do, and are passionate about delivering outstanding results for both their clients and one another.

Our client is hiring an Executive Operations Associate who will become the operational backbone of the business while directly supporting the Founder and a small team of high-performing professionals.
This role combines Executive Assistant responsibilities with business operations, project coordination, and continuous process improvement. You'll provide executive support while helping improve how the business operates—from coordinating meetings, managing confidential documentation, listings, compliance processes, and client deliverables to acting as the primary point of contact for clients, external Realtor partners, and service providers. You'll also drive operational excellence by supporting projects, streamlining workflows, implementing technology, and ensuring every client and stakeholder receives an exceptional experience.
No two days will look the same. One morning may involve coordinating multiple meetings and preparing client presentations, while the afternoon could be spent improving an internal process, managing a marketing initiative, implementing a new AI tool, or helping launch an operational project.
Success in this role isn't measured by the number of tasks you complete—it's measured by how effectively you enable the business and leadership team to perform at their best.

We're looking for someone who genuinely enjoys bringing order to busy, fast-paced, high-volume environments and thrives behind the scenes ensuring nothing falls through the cracks.
The ideal candidate is naturally proactive, highly organized, and able to anticipate needs several steps ahead. They enjoy solving operational problems, improving systems, identifying efficiencies, and taking ownership rather than simply completing assigned tasks.
Previous experience supporting a Founder, entrepreneur, President, or Senior Executive would be highly valuable, particularly within a fast-paced, client-service environment.
A strong candidate will bring experience in areas such as:
Executive Support

• 3–5+ years supporting Founders, entrepreneurs, senior executives, or leadership teams in Executive Assistant, Operations, or Business Support roles.
• Experience managing complex calendars, meetings, travel, invoices, confidential information, and competing priorities.
• Demonstrated ability to build trusted relationships and deliver exceptional service to internal and external stakeholders while ensuring a seamless, high-touch experience.

Operations & Project Coordination

• Experience coordinating client deliverables, confidential documentation, compliance processes, and deadline-driven workflows. Previous exposure to real estate transactions is considered an asset.
• Experience supporting projects from…