Office Manager

Sprung Studios is looking for an Office Manager to join our team in Vancouver.

We specialize in UX/UI for video games and are a globally recognized partner in the games industry. We have worked on some of the world's biggest games for clients such as EA, Microsoft, Bethesda, SEGA, and many more. We are a growing company of 70+ people across Brighton (UK) and Vancouver (Canada).

The ideal Office Manager will oversee day-to-day office operations, including coordination and facilities, while providing administrative and financial support to Senior Management. This includes bookkeeping duties such as accounts payable and receivable support, expense reconciliation, and liaising with the company's accountant/bookkeeper, as well as supporting HR with administrative tasks as needed.

We make Sprung Studios a great home for people who love making games by setting a high bar for diversity and inclusion, and fostering a fair, collaborative, high-performing culture.

To get there, we’re driven by a few simple beliefs.

• that people work better when they have a healthy work/life balance (no overtime or crunch)
• in mental health being a primary focus for our studio
• that people work better with a mixture of remote and in-person collaboration
• that teams win together only when they are both diverse and inclusive.
• in leveraging our strengths, knowing our weaknesses, and being honest about both is the best way to succeed, whether that’s in the office or in a game.
• work can be a place where you make lifelong friends, partner with ambitious teammates, and embrace the joy of making games.
• these beliefs will help us surface the best ideas, challenge the status quo, and ultimately make better games.

• Serve as the primary point of contact with building management/landlord for office needs, maintenance requests, and facility-related issues
• Deal with internal maintenance issues within the office as they arise
• Purchase office supplies and equipment, and maintain proper stock levels
• Set up desks and equipment for new hires
• Keep an up-to-date inventory list of all equipment
• Manage shipping and receiving of orders
• Provide accounts payable and accounts receivable support, including processing and tracking invoices
• Manage expense administration and receipt collection for all employees, and input into Dext
• Perform basic account reconciliations (e.g., expense claims, credit card statements, petty cash)
• Liaise with the company's external accountant/bookkeeper on routine bookkeeping matters, document requests, and month-end items
• Flag discrepancies or outstanding items to the/Senior Management in a timely manner
• Maintain organized, audit-ready financial records and filing for all bookkeeping-related documentation

• Organize team and company social events, including coordination with vendors, activities, and communication
• Assist in creating quarterly newsletters to promote a positive and healthy workplace
• Track vacation, time-off requests, and absences
• Assist the HR Manager with PTO, sick, and WFH allowances
• Support HR/Senior Management Team with ad-hoc duties as they arise/li>
• Perform other duties and projects as assigned
• Strong problem-solving skills, with the ability to anticipate issues and resolve them proactively and independently
• Highly organized, with strong attention to detail and follow-through, particularly for financial/record-keeping tasks
• Discretion and sound judgment when handling confidential financial and employee information
• Comfortable working with bookkeeping/expense tools (e.g., Dext) and basic reconciliation processes
• Clear, professional communication with employees, vendors, and external partners
• Ability to manage competing priorities across facilities,…