Film and Events Coordinator

Staff
- Non Union Job Category M&P - AAPS Job Profile AAPS Salaried
- Conferences, Accommodations and Ceremonies, Level A Job Title Film and Events Coordinator Department Manager | Event Planning | Community Development Compensation Range $5,526.42 - $7,941.25 CAD Monthly The Compensation Range is the span between the minimum and the maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position.

In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job. Posting End Date August 13, 2026

Note:

Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date February 28, 2028 This is a leave replacement for a fixed term duration. At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

The Film and Events Coordinator is responsible for supporting the Film and Events Office, including coordinating outdoor event requests and filming requests at UBC from faculty, staff, students, and external groups. This position will ensure policies are adhered to around the use of outdoor space to effectively manage the relationship between UBC and event or film requestors while ensuring the interests of the University are protected.

This position will coordinate all aspects of outdoor event and filming requests s will require ongoing communication and coordination with internal and external stakeholders, such as officials across UBC, local and provincial government representatives, emergency services, Vancouver Fire and Rescue Services and RCMP, in order to ensure events and filming on campus are successful. All such endeavours must be strategically coordinated to advance and protect the University’s reputation, and follow UBC's Vision and Values statements.

Evaluates, reviews and coordinates all aspects of event and film requests at UBC, ensuring UBC interests are protected and competing uses for public space are managed effectively, with minimal disruption to the campus.

Assesses film scripts for alignment to UBC’s mandates and commitments, as well as understanding of scope and footprint of the proposed production. Consults with UBC stakeholders as necessary.

Works with campus stakeholders for use of departmental space to ensure stakeholders concerns are addressed.

Manages all aspects of film requests from reading and assessing film scripts for the appropriateness of filming on UBC property, preparing filming contracts to coordinating onset enforcement of conditions for film productions.

Assesses, advises and coordinates applicants in order to get event/filming details to an acceptable level before stakeholders are approached for their input. This includes, but is not limited to, date and time details, participant levels, areas impacted, disruption to the campus community, and detailed traffic management plans that involve road closures and enhanced safety perimeters; evaluates and coordinates requests for the use of outdoor spaces to ensure impacts to circulation and access to the UBC community are mitigated and proposes alternative locations or routes to applicants based on a thorough understanding of the campus and where potential issues may arise for each type of event.

Provides services to all interested outdoor event organizers and film productions seeking to access the University campus from start to finish.

Provides guidance to organizers and productions on event and film-related policies and procedures and manages the University’s relationship with them throughout the duration of their event or filming.

Manages events and films to minimize impact to the community and to UBC stakeholders; works with the event…