Finance Clerk

** Job Summary
** This position works within the administration staff portfolio of the School of Nursing and is responsible for financial processing support in the School of Nursing. This position performs data entry of transactions directly into Workday system. The incumbent is also responsible for preparing and processing financial documents, tracking, entering data, and reconciling errors.

** Organizational Status
** Reports to the HR & Finance Manager and receives work priorities set by the HR & Finance Manager. Interacts regularly with the faculty, staff, and students of the School of Nursing. Liaises with service providers from Payment & Procurement Services, UILO, ORS, external suppliers, consultants, Granting Agencies, and various units of Vancouver Coastal Health Authority.

** Work Performed**- Welcomes and greets visitors, takes messages and has general knowledge of nursing programs in order to respond to e-mail, telephone and in-person enquiries, responding or redirecting as appropriate.

- Assists faculty with queries on UBC Professional Development Funds and Education Professional Development/Travel Funds as well as other funding sources that may come available.

- Assists with office administration coverage as required, includes but not limited to welcoming and greeting visitors, taking messages, and providing general knowledge about the School of Nursing.

- Performs other related duties as required or assigned.
** Consequence of Error/Judgement
** A high degree of accuracy, a thorough understanding of policies and practices, the ability to anticipate, investigate and resolve problems, and the ability to meet conflicting demands are expected. Failure to do so may result in over payments, deficits or inappropriate charges which must be covered using School funds.

** Supervision Received
** Performs routine duties independently and in accordance with established procedures;
Reports to the HR & Finance Manager.

** Supervision Given
** None    
** Minimum Qualifications
** High school graduation, plus two-year post-secondary diploma in accounting, plus three years of relevant accounting experience, or an equivalent combination of education and related experience.

Training in bookkeeping and office procedures and practices, preferably within university environment is considered an asset.  

Experience with UBC financial systems and FMIS preferred. UBC FMS certification for on-line processing is required. Knowledge of standard bookkeeping procedures and financial management information systems. Demonstrated ability to take initiative, exercise good judgment and resolve problems;
Ability to maintain accuracy;
Detail oriented;
Ability to efficiently and effectively coordinate tasks;
Strong organizational skills;
Ability to accurately process  financial paperwork within required timelines;
Ability to accurately gather, organize, and summarize financial information;
Ability to analyze and reconcile financial statements;
Ability to respond appropriately to inquiries in person, on phone, and in writing, and make appropriate referrals;
Ability to effectively use MS Excel, Word, and Outlook at an intermediate level;
Ability to understand and apply policies, procedures, and instructions;
Ability to work effectively independently and in a team environment. Ability to communicate effectively verbally and in writing. Ability to provide quality service to customers in a courteous, patient manner. Ability to develop and maintain cooperative and productive working relationships. Ability to analyze and interpret data, determine implications, and provide recommendations Ability to prioritize and work effectively under pressure to meet deadlines.
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