Payroll Administrator

Position: 13551 - Payroll Administrator
Job Summary
The Payroll Administrator is responsible for compiling payroll and benefit information, preparing the bi‑weekly payroll, processing payroll information, completing and submitting payroll reports, and maintaining payroll records.

Division:
Corporate Support

Department:
Finance

Employment Type:

Permanent Full‑Time (35 hours per week)

Number of Positions: 1

Reports To:

Finance Manager

Key Duties and Responsibilities

Operates computerized payroll systems and software

Processes payroll and benefit information for employees in accordance with appropriate scales, regulations, and authorized deductions

Balances the payroll accounts by resolving payroll discrepancies

Calculates and maintains records for all salary placements and increments

Calculates, prepares, and reconciles payroll for payroll remittances

Reconciles payroll deductions to general ledger accounts

Determines benefit eligibility for employees

Enters, maintains, and updates employee benefits information online for Benefit Carriers

Prepares and/or assists in preparation of monthly and annual reports from payroll data for unions, pensions, and various government departments

Answers payroll and benefit related inquiries from employees, supervisors, and external agencies

Ensures compliance with federal and provincial regulations and guidelines

Maintains payroll operations by following policies and procedures

Reports changes when needed

Keeps abreast of any changes in legislation that impact payroll administration

Reviews and reconciles annual payroll accounts in preparation for the annual audit

Liaises with auditors as required

Assists the Finance team in reconciling all payroll accounts, including remittance accounts and the payroll register, as required

Assists and performs backup duties for other finance staff, including general ledger entries

Prepares monthly reports to program managers to assist in tracking and analyzing expenses

Prepares ad‑hoc and analytical reports and summaries as required

Performs other related duties assigned by the Finance Manager

Education, Training and Experience

Bachelor’s degree in Accounting, Finance, or Business

Payroll Compliance Practitioner (PCP) certification through the Canadian Payroll Association

Minimum of 3 years’ payroll and benefits administration experience

Experience working in the non‑profit sector is an asset

Knowledge of unionized payroll

Knowledge of Comvida and Payworks systems is an asset

Knowledge of applicable Federal and Provincial privacy legislation

Job

Skills and Abilities

Excellent verbal and written communication skills

Excellent interpersonal and relationship‑building skills

Excellent customer service skills

Excellent time management, organization and coordination skills

Excellent numerical and data analytical skills

Excellent process improvement and problem resolution skills

Advanced level in Excel and Word, and intermediate level in PowerPoint and other MS Office programs

Ability to work with detailed information accurately

Ability to aggregate and analyze information and data for effective problem‑solving

Ability to plan, organize, and manage workloads

Ability to hold and handle sensitive and private information in confidence

Ability to work independently and as part of a team

Additional Information

Criminal Record Check Required

Ability to work evenings and weekends as required

S.U.C.C.E.S.S. is an equal opportunity employer.

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