Assistant Controller

The Opportunity

The Assistant Controller supports the Controller in the delivery of accurate, timely, and compliant financial processing and reporting. This role provides supervisory oversight and hands on core accounting activities (general ledger, AP/AR, reconciliations, payroll backup), ensures workflow quality and consistency across the accounting team, plays a central role in financial systems optimization, including upcoming ERP upgrades, automation initiatives, and AI enabled process improvements.

Status:
Regular Full-Time, Excluded
Number of Positions: 1
Pay Grade:
Grade 17 - $86,500.00 to $CAD
Location:
Vancouver
Reports to:
Controller

• you will play a key role in strengthening service delivery, clarifying handoffs, increasing operational resilience
• advancing critical finance transformation initiatives.
• This role provides capacity relief to the Controller, improves team alignment, and enhances the overall effectiveness of the Finance function.

• Identify, develop and implement opportunities to streamline and automate accounting workflows to improve efficiency, enhance data accuracy, and reduce manual intervention.
• Assist the Controller with developing and updating written finance policies, procedures and internal control documentation.
• Partner with IT and external vendors to maintain current system and assess, design, test, and implement technology improvements, including system upgrades and maintenance, workflow automation, and integrations.
• Support the Controller with special projects and workflow process improvements leveraging system improvements and AI, ensuring documentation and communication to staff.
• Drive the adoption of digital tools and contribute to building a future ready Finance function.
• Maintain a prioritized backlog of finance system issues and opportunities, coordinate stage gate progress with the Controller and Director of Financial Excellence.

• Improves overall effectiveness and efficiency of accounting services and finance processes by reinforcing handoffs, expectations, and consistent guidance to team members.
• Ensure accounting procedures are consistent with Canadian Accounting Standards for Not-for-Profit Organizations.
• Maintains the account structure for the chart of accounts which includes set up of new general ledger accounts, department identification numbers, technology & activity codes and restricted project identification numbers.
• Responsible for the accuracy in the general ledger, subsidiary ledgers, and all banking records by reviewing all reconciliations, running analysis reports, and ensuring that the necessary adjustments are amended prior to the approval of the Controller.
• Review and approve standard journal entries, accruals, reconciliations, and month end working papers.
• Manages the month-end and year-end process, including advanced general ledger tasks, complex journal entries, reconciliation reviews and variance analysis.
• Support the Controller in preparing accurate and timely internal and external financial statements.
• Ensures that all statutory and tax regulations are followed and adhered to, and procedures are established and maintained.
• Prepare or support with remittances and compliance reporting as needed.
• Coordinates the interim and annual audits.

• Provide coaching, direction, and day-to-day guidance to accounting staff
• Supports Accounts Payable and ensures that disbursement function is properly administered.
• Monitor service ticket queues and ensure timely resolution, coordinating with the relevant accounting staff.

• Translate Payroll transactions to accounting system.
• Manage the preparation of manual payroll payments (cheque, eft, wire, etc.).
• Maintains a continuity schedule of employee vacation leave balance information.
• Serve as backup for payroll remittance and reporting of third party payment to external vendors and regulatory bodies.
• Serve as backup preparer or reviewer for payroll processing during absences, peak periods.

• University degree in Business, Accounting or equivalent
• Professional accounting designation…