Financial Processing Specialist

Job Title:

Financial Processing Specialist

Job Category: CUPE 2950

Department: Administration & Operations | School of Kinesiology | Faculty of Education

Compensation Range: $4,594.00 - $4,827.00 CAD Monthly

Under general supervision of the Manager, Finance and Administration, provides complex financial support to the School of Kinesiology. Responsible for the preparation, accuracy and processing of financial reports, complex spreadsheets and other work. The position also performs other administrative tasks as required.

• Provides professional financial advice to researchers and faculty members in management of research grants.
• Prepares financial reports relating to both projected and actual expenditures, revenues, cost recoveries and salaries; updates and shares expense summary worksheets with researchers.
• Monitors account activity, ensures the correct program/cost center is charged, and resolves discrepancies promptly.
• Responsible for accounts payable activities: entering, processing, tracking PO’s, non‑PO invoices, faculty reimbursements, and PCard reconciliation.
• Provides support for faculty and staff on finance/administrative related policies and practices.
• Responsible for journal entries as directed by the Manager.
• Processes student HR appointments when needed.
• Performs other duties related to the qualifications and requirements of the job as assigned.
• Acts as backup for the Administrative Assistant.

Errors in accuracy, decisions, judgement and communication may result in irreparable monetary loss to the department or grant holder and may adversely affect the reputation of the Department and University.

Works independently under general supervision of the Manager, Finance and Administration. May explain work procedures to new or inexperienced staff as well as student workers.

High‑school graduation, plus Certificate in Accounting or Payroll CPA Level 1, plus four years of related experience, or an equivalent combination of education and related experience.

• Willingness to respect diverse perspectives.
• Demonstrates a commitment to enhancing awareness, knowledge and skills related to equity, diversity and inclusion.

• Experience using UBC financial systems an asset.
• Training in office procedures and accounting principles and practices required.
• Ability to maintain accuracy and attention to detail.
• Ability to accurately balance cash and resolve discrepancies.
• Ability to prepare, analyze and reconcile financial statements.
• Exercise tact and discretion in providing financial information.
• Communicate effectively verbally and in writing.
• Prioritize and work effectively under pressure to meet deadlines.
• Work effectively independently and in a team environment.
• Demonstrate initiative.
• Accurately gather, organize and summarize financial information.
• Analyze problems, identify key information and issues, and effectively resolve.
• Effectively use Word, Excel (intermediate level), Outlook, etc.;
  Workday training would be an asset.