Handling Clerk Job Vancouver area,BC Canada,Finance & Banking

Position: Payment Handling Clerk

Note:

Applications will be accepted until 11:59 PM on the Posting End Date. Posting End Date:
July 28, 2026.

Job Summary

The Payment Handling Clerk is responsible for overseeing, canceling, reissuing, and correcting failed payments and managing various complex payment account categories across the campus community. This position will provide simple advice in respect of the tax treatment of Non‑resident withholding tax on services and royalties.

Work Performed

Handles failed payments initiated by Accounts Payable, and works with the departments to correct bank account information. Downloads reports from RBC Portal and identifies payments and the reason for failure. Communicates information with the initiating department so they work with payees to resolve the issue. Works with Supplier Setup group and International Payments group to update banking information in supplier files in Workday.

Cancels and/or reissues cheques and/or electronic fund transfers in a timely manner to prevent unauthorized depositing of funds. Works with Treasury to reissue cheque payments in escheated status.

Handles the University's various payment acknowledgement categories, such as customer refunds, expense payments and cash advance payments.

Handles payment enquiries and payment tracking (including RBC to provide cheque images as proof of payment).

Calculates and approves the complex application of Non‑Resident Withholding Tax for supplier invoices and expense reports. This may include the cost recovery of withholding tax, if required.

Reviews, calculates and applies the correct withholding tax amount based on eligibility for the simplified waiver for suppliers.

Makes recommendations on the tax treatment of Non‑resident withholding tax on services and royalties. Escalates queries to the appropriate channels as required.

Reviews and generates tax forms and works with the admin team to ensure tax forms are printed and mailed out on a timely basis.

Supports the generation of non‑resident XML files for CRA's annual submission.

Reviews TRANR and NR4s produced at year‑end in relation to software payments.

Reviews T4

ANR, NR4 and AP T4A tax forms and produces tax form amendments, cancellations or replacements as required.

Payment Production (AP, Payroll, Express Cheques, USD, EFT, etc.), generating files for transmission to the Bank, and Cheque Printing & Mailing.

Cheque Distribution Activities including redirects & handling.

Maintains cheque register, cheque stock and MICR toner; maintains cheque printers and mailing machines.

Participates in process improvement projects (Reduce Cheque printing, Supplier EFT conversion, etc.).

Maintains Standard Operating Procedures of all Payment Handling processes.

May be required to work certain evenings, weekends and holidays due to strict deadlines.

Formally trains new staff on work procedures, and/or oversees work of students and/or temporary staff.

Carries out other related duties and assignments as directed by Reporting Manager.

Minimum Qualifications

High school graduation, plus Certificate in Accounting or Payroll CPA Level 1, plus four years of related experience, or an equivalent combination of education and related experience.
Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.
Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.

Preferred Qualifications

Experience working in tax and an accounting environment.
Proficiency in data entry.
Detail‑oriented with analytical and technical problem‑solving skills.
Must possess the ability to exercise tact and discretion.
Effective organizational, oral, and written communication skills required.
Must be able to multitask, set priorities, manage workflow effectively, and meet deadlines.
Must have effective interpersonal and customer service skills.
Must be able to work independently and in a team environment.
Ability to maintain accuracy and attention to detail.
Computer experience required in MS Office:
Excel (intermediate level). Workday experience preferred.

Benefits

Equity and diversity are essential to academic excellence. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Métis, Inuit, and/or Indigenous person. All qualified candidates are encouraged to apply;

however Canadians and permanent residents will be given priority. If you have any accommodation or accessibility needs during the job application process, please contact the Centre for Workplace Accessibility at wo

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