Graduate Awards Analyst

Staff
- Non Union Job Category M&P - AAPS Job Profile AAPS Salaried
- Student Management, Level B Job Title Graduate Awards Analyst Department Student Academic Services, Graduate Awards and Finance | Dean's Office, Faculty of Graduate and Postdoctoral Studies

Compensation Range $6,949.92 - $9,992.50 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date July 29, 2026

Note:

Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date January 31, 2027 This is a leave replacement for a fixed term duration with the possibility of extension.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

The Graduate Awards Analyst plays an integral role in the complex administration of graduate merit-based awards for the university and is a key participant in the long-term planning for graduate awards programs and strategic initiatives. This position is responsible for long-range forecasting of award budget funding and funding allocations to graduate programs of more than $54 million per year to UBC graduate students, for the data systems, records and reporting that underpin the Awards team s business processes and for new award development.

Reporting to the Assistant Dean, Student Administration and Awards, the Graduate Awards Analyst is an integral member of the Awards team.

This position independently communicates and works with other senior staff members in the Dean s Office, graduate program staff and faculty, students, Enrolment Services, Financial Services, the Office of Research Services, the Development Office, external donors and federal/provincial granting agencies.

• Designs and implements system improvements to integrate data from multiple sources (FMS, SISC, Awards Database, etc.) to support complex budget forecasting and financial reconciliation of award payments against budgets and against funding provided by external agencies
• Reviews and approves annual award budget/spend allocations for endowed awards (Department-recommended awards, Affiliated Fellowships, Spring Graduate Awards, etc.)
• Responsible for calculation of annual Four Year Fellowships and Graduate Support Initiative allocations to disciplinary Faculties (annual budgets totaling $29M)
• Confirms sessional award amounts available (external, GPO, endowed and annual) in the Student Information System
• Compiles and analyses complex datasets to determine award assignment amounts for bulk assignment of awards (International Tuition Award, Four Year Fellowship, renewal of multi-year external awards, etc.)
• Has signing authority for Awards P/Gs and approves award offers via the Student Information System on behalf of the Dean

• Provides analysis of complex award data and statistics used to prepare financial projections and forecasts; synthesizes data from a wide variety of sources (internal and external to UBC) to develop datasets that provide timely and relevant information for Graduate Awards planning and to meet reporting requirements of other UBC units and external funding agencies (Tri-Agency, Killam Trust, etc.)
• Works closely with Enrolment Services, UBC Financial Services, IT Services and other partners to implement improvements to award databases, to reduce duplication and possibility of errors, increase efficiency and comply with FIPPA policies; provides subject matter expertise and coordinates testing support in development of new systems or improvement and enhancement of existing systems; key resource for SASI project
• Develops and maintains a data warehouse for detailed records of award funding (including student data, graduate program data, and actual amounts paid) to support reporting on academic and fiscal year basis for variety to audiences
• Develops, regularly reviews, and initiates improvements to standardized Awards reports (GSI and 4YF reports, graduate program reviews, award amounts available for department-recommended awards) in order to provide consistent, timely data to various internal and external bodies: external funding agencies, the Office of the Provost, graduate programs, Enrolment Services, etc.
• Calculates graduate program application allocations and quotas for university-wide competitions (doctoral and Master s…