Payroll Administrator

Details

Location: Westhills Y (Langford, BC)
Vacancies: 1
Position: Permanent Full-Time (Qualified applicants seeking a Part-Time role will be considered)
Placement: February 2026
Wage: $50,960 - $54,600 (commensurate with experience and training)
Shifts: 35 hours per week;
Monday through Friday (some flexibility required)

The YMCA-YWCA of Vancouver Island is seeking a dedicated and detail-oriented Payroll Administrator who is passionate about the accuracy and timely processing of payroll to join our team. Reporting directly to the Manager of Payroll, Benefits and HR Administration, you will play a vital role in supporting payroll and related human resources and administrative functions. Your responsibilities will include payroll processing, data analysis & reconciliation, onboarding, employee certification compliance, recruitment support, benefits administration and other administrative duties.

This position requires outstanding attention to detail, critical thinking, and a commitment to maintaining confidentiality.

This permanent full-time position is entitled to a YMCA-YWCA individual membership; 15 days vacation; paid sick leave (per policy),and a cost-shared benefits package (after completion of the probationary period) which includes:

• Extended Health Care, Drug Plan, Dental, Vision and EFAP
• Long Term Disability, Life Insurance and AD&D
• YMCA Canada Pension Plan (eligible after one year)

• Payroll: Ensuring the timely and accurate processing of bi-weekly pay runs; reviewing schedules, ensuring proper coding, proper approvals and correct calculations of hours to be paid.
• Data Analysis & Reconciliation: Performing detailed post-payroll reconciliations, including vacation accruals, benefit deductions, and resolution of employee payroll queries. Identify discrepancies, analyze variances, and ensure accuracy across all payroll-related data.
• Onboarding Assistance: Tracking and coordinating new hire packages, offer letters, certifications, training records, and similar.
• Employee Certification Compliance: Monitoring to ensure compliance with certifications for existing employees, including criminal record checks, policy renewals, work permits and similar.
• Recruitment Support: Oversee job postings, including publishing postings to our website and other job boards, screening applications, assisting with recruitment activities, and responding to inquiries.
• Benefit Administration: Assist in guiding eligible employees through enrolment in group benefits and pension plans and respond to related inquiries.
• Employee Support: Respond to inquiries from staff regarding their pay, accessing their online payroll account, password resets, entitlements, government tax forms, and similar.
• General Administration: Provide administrative support to the Association Services department and perform other duties as assigned.

• Education & Experience: Payroll Compliance Professional (PCP) designation is preferred, or a minimum of 2 years of relevant experience. An equivalent combination of education and experience will be considered. A strong interest in Payroll and Human Resources is essential.
• Team
  
  Collaboration:
  
  Ability to work effectively within a team and build supportive relationships.
• Attention to Detail: Outstanding attention to detail, accuracy, critical thinking, and self-motivation.
• Communication: Strong interpersonal and communication skills, sound judgment, and confidentiality
• Multitasking: Ability to prioritize and manage multiple time-sensitive tasks efficiently.
• Technical
  
  Skills:
  
  Proficient in MS Office Suite (Word, Excel, Outlook, Teams) and experience with Avanti software is an asset.
• Human Resources
  
  Experience:
  
  Proficiency with HR processes is highly valued.
• Background Check: A clean Police/RCMP Criminal Record Check with Vulnerable Sector Screening is required (prior to start date – not required at the application stage).

Do you feel inspired by this role but not sure you meet every requirement? At YMCA-YWCA of Vancouver Island, we recognize that skills and experience come in many forms. If this opportunity excites you, we encourage you to apply – even if your background doesn’t align perfectly with every qualification.

Final date to receive applications: This posting will close February, 9, 2026

Applications will be short-listed for interviews as they are received.

We thank all applicants, but only short-listed candidates will be contacted.

All applications must be submitted online but for any position specific concerns or questions, please email

The YMCA-YWCA of Vancouver Island is an equal opportunity employer