HR Clerk

HR Clerk page is loaded## HR Clerk locations:
UBC Vancouver Campus - Vancouver, BC, Canada time type:
Full time posted on:
Posted Todayjob requisition :
JR23750

Staff - Union### ##
** Job Category
** CUPE 2950## Job Profile

CUPE 2950 Salaried - HR Admin Clerk 3 (Gr5)### ##
** Job Title
** HR Clerk### ##
** Department
* * Human Resources Management | Administration | Faculty of Arts### ##
** Compensation Range**$4,314.00 - $4,532.00 CAD Monthly### ##
** Posting End Date
** March 5, 2026
*
* Note:

** Applications will be accepted until 11:59 PM on the Posting End Date.
** Job End Date
** December 18, 2026

This is a leave replacement for a fixed term duration.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students.

Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
** Job Summary
** The Human Resources Clerk coordinates and provides administrative support on Human Resources functions and administrative tasks primarily related to faculty and staff employee life cycles including (but not limited to): recruitment, onboarding, promotions, leaves, and layoff/terminations. The Human Resources Clerk may also provide front line support to administrators and managers, as well as faculty, staff and student employees for HR related queries.

** Organizational Status
** Works as part of a team providing support to units within the Faculty of Arts comprised of Academic Departments, Institutes, Schools, Centres, Programs, Cultural Venues and Academic Services Units.  Reports to the Manager, HR Administration.  Will work closely on a day-to-day basis with HR Specialists, HR Coordinator and HR Assistants.  Works collaboratively and develops partnerships with colleagues in the Dean’s Office, members of the Arts Service Centre Finance Team, the Integrated Service Centre and other UBC departments as necessary.

** Work Performed
*** Prepare, verify, process full lifecycle processes for Staff, Faculty and Student appointments within Workday; entering new appointments, appointment extensions, salary increases and changes to funding etc.
* Provide information/clarity surrounding appointment, payroll, and other human resources inquiries.
* Provide confidential administrative support related to recruitment and selection processes, including posting employment opportunities, preparing recruitment materials, arranging interviews, and maintaining/archiving all recruitment files.
* Coordinates staff applications and new staff appointments processes using Workday, entering and updating job descriptions, creating job requisitions, hiring, verifying employee information.
* Collects departing employee documentation, including resignation letters and processing  within Workday.
* Works with supervisors and UBC Human Resources to ensure staff positions are correctly classified and advertised on Workday.
* Subject matter expert for Workday HR systems, appointment, reappointments, recruiting, position management and honoraria.
* Provides information to Faculty and Staff on current UBC human resource policies and practices, such as attendance and leave management, vacation, and sick leave benefits
* Investigates and provides advice to resolve staff payroll problems such as retroactive pay, late payments, etc., in response to queries from client groups.
* Assists ASC-HR in identifying, designing and implementing new HR initiatives and special projects within the team.
* Supports hourly time entries, entering, reviewing and troubleshooting inquiries related to hourly employees.
* Assists with planning, developing, organizing, and implementing human resources activities within the Faculty.
* Maintains current knowledge of human resources policies and procedures, and applicable collective agreements.
* Performs other tasks as required of the position
** Consequence of Error/Judgement
** Works autonomously under broad direction. Exercises judgment based on an understanding of procedures, guidelines and regulations…