Talent Acquisition Administrative Coordinator Job Vancouver area,BC Canada,HR/Recruitment

Our Story &

Purpose:

We’re Vancity, a member-owned credit union built on the principles of inclusion and social justice. Since 1946, our relentless commitment to these values has helped us challenge the status quo and break down barriers. We’ve made bold commitments to become net-zero by 2040 across all mortgages and loans, and we’re actively pursuing strategies in Indigenous banking and financial resilience for our members.

As the largest private sector Living Wage Employer in Canada, we’re proud to be consistently recognized as one of the country’s Top Employers. If you’re ready to join our team of 2,300 diverse individuals, access competitive rewards and benefits, and be part of a greater movement - apply today! 

Your Role in Supporting Our Members:

As a Talent Acquisition Administrative Coordinator
, you will play a critical role in supporting the end-to-end recruitment lifecycle by partnering with Talent Acquisition Specialists and hiring managers to ensure a seamless hiring experience. You will proactively manage recruitment administration, support hiring managers and candidates throughout the recruitment journey, and act as a subject matter expert in recruitment systems. This role is ideal for a highly organized, proactive professional who thrives in a fast-paced environment and is passionate about delivering exceptional candidate and client experiences while continuously improving processes.

This is a Full-Time, Temporary role based at our Vancity head office and will report directly to the Senior
Manager, Talent Acquisition
. While this position provides a hybrid work arrangement, you will be expected to be on-site for events and business demands.

How You'll Make an Impact:

Supporting the full recruitment lifecycle by coordinating job postings, offer letters, background checks, and new hire documentation

Managing recruitment documentation and maintaining accurate, up-to-date policies, procedures, templates, and training materials

Acting as the first point of contact for hiring leaders and maintaining recruitment request intake processes to ensure accuracy and completeness

Creating and updating marketable job postings to attract high-quality talent

Supporting candidates through the recruitment process and delivering exceptional candidate experience

Partnering with internal stakeholders such as HR Consultants, People Services, and FP&A teams to ensure smooth onboarding and internal transitions

Managing high-volume recruitment projects and ensuring timelines are met for hiring initiatives

Producing and delivering recruitment metrics and reporting to support business decision-making

Researching and recommending process improvements, including automation opportunities to improve efficiency

Providing guidance to leaders on recruitment processes, systems (ATS/HRIS), and related policies and procedures

What You’ll Bring to the Team:

2–4 years of experience in recruitment coordination, HR administration, or talent acquisition support

Experience supporting full-cycle recruitment processes, including job postings, offers, and onboarding administration

Strong knowledge of Applicant Tracking Systems (ATS) and HRIS platforms, with the ability to support and educate others

Demonstrated experience managing high-volume administrative tasks and multiple priorities simultaneously

Excellent organizational skills with high attention to detail and accuracy

Strong communication and interpersonal skills, with the ability to support both candidates and internal stakeholders

Knowledge of HR policies, employment practices, and recruitment processes

Extra Skills That Set You Apart:

Post-secondary education in Human Resources, Business Administration, or a related field

Experience supporting large-scale or high-volume recruitment projects

Familiarity with recruitment reporting and metrics analysis

Exposure to process improvement or automation initiatives

You’ll Thrive Here If You Are:

Detail-oriented – ensuring accuracy across recruitment documentation, systems, and processes.

Proactive – anticipating needs and identifying process improvements before issues arise.

Collaborative – partnering effectively with cross-functional teams and…