Human Resources Coordinator, Talent Acquisition

Staff
- Non Union

M&P - AAPS

AAPS Salaried
- Human Resources, Level A

Human Resources Coordinator, Talent Acquisition

Talent Acquisition | Human Resources | DAE

$5,692.25 - $8,179.50 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

August 28, 2026

Note:

Applications will be accepted until 11:59 PM on the Posting End Date.

September 29, 2028

This is a 2-year term position, with a possibility for extension.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

The Human Resources (HR) Coordinator, Talent Acquisition provides general advice on a wide range of human resources management matters within the Development & Alumni Engagement (DAE) portfolio. The main functions of the role include job description, classifications and full-cycle recruitment activities, such as sourcing, coordinating advertising materials, hiring approvals, job postings, candidate screening, interviews, reference checks, offer processing, updating recruitment reports and metrics, and ensuring compliance with employment agreements throughout the employee lifecycle.

As a subject matter expert in Workday, the HR Coordinator delivers system training, reporting, coordination and process optimization.

The HR Coordinator will also support senior HR personnel in providing general advice in regards to the interpretation of collective agreements and other agreements and handbooks governing conditions of employment and escalating complex matters as needed.

Additionally, the role may support the management of leaves and absence, develop HR procedures, and contribute to reporting and special projects, ensuring efficient and compliant HR operations across the portfolio.

Reports to the Human Resources Specialist, Talent Acquisition or the Human Resources Manager, and works collaboratively with DAE HR team and supportively with DAE, staff and management, and with various departments within UBC.

• Provides advice on recruitment activities, and is responsible for the full cycle recruitment and hiring process, including but not limited to the following activities:
  Workday administration, job descriptions, advertising materials (e.g. candidate briefs) and job postings, reviewing resumes, conducting pre-screening, coordinating interview schedules and participating in interviews, administering tests and background checks, conducting reference checks, and coordinating offers of employment. Providing guidance on recruitment best practices in accordance with the departmental practices, University, human rights and equity policies.
• Leads recruitment intake meetings with Hiring Managers, provide guidance throughout the recruitment process, and offer recommendations aligned with their hiring requirements and workforce needs.
• Responsible for benchmarking and classification process. Ensures current job descriptions for all positions are classified at the appropriate levels. Consults with HR Compensation where appropriate.
• As a subject matter expert on Workday HR processes, provide reports and conducting analysis to clients and HR team members as required. Provides advice, guidance and coordination on effective and efficient use of the system to expedite and/or streamline processes.
• Identifies opportunities for enhanced Workday use and automated reporting to create efficiencies, increase effectiveness of HR processes and ensure data integrity;
• Develops, reviews & analyzes comprehensive HR reports from Workday, which monitor and report on trends, metrics, Key Performance Indicators and changes between comparative time periods;
• Responsible for interpreting and disseminating data extracts in Microsoft Excel to departments and senior administration, writes factual summaries of data content and integrates the analysis into reports and presentations;
• Partners with Central HR team members to troubleshoot, identify and implement changes to increase efficiencies and increase effectiveness for Talent Acquisition as required;
• Working in conjunction with DAE team members to enhance and streamline Talent Acquisition business processes and systems;
• Participates in the development and is responsible for the imp