The Centre for Heart Lung Innovation is a research facility located within St Paul s Hospital, covering approximately 50,000 ft2. It is comprised of dedicated space for both wet and dry laboratory research, as well as an associated combination of administrative and office space, serving over 250 staff and students. The laboratories contain over $11M of both general and highly specialized research equipment.
The Centre stores over 2 million biological samples and operates two of the largest tissue (heart and lung) registries in North America.
Organizational Status
This position reports directly to the Director of Operations at the Centre for Heart Lung Innovation (HLI), and will also liaise with the following groups:
- HLI Principal Investigators (PIs), Core Laboratory Managers, Laboratory Technicians, technical support staff and students.
- Members of the HLI Operations Team (MOM), which oversee the development and implementation policies and procedures that affect the daily operations of the Centre.
- Physical Plant staff and management l s Hospital.
- External consultants, engineers, architects, contractors, suppliers and service providers.
Work Performed
- Receives, prioritizes and monitors all facility related requests submitted from HLI employees by email or the On-Line Help Desk work orders system.
- Reviews with the St. Paul s hospital Facilities Management issues related to supplied utilities, access issues, or planned shutdowns, and keeps HLI staff apprised of any possible system down time which may have adverse effects on the centres’ operations.
- Conducts scheduled facility walk through to identify issues requiring unscheduled maintenance or repairs.
- Participates as a member on various committees determining on-going space requirements and allocations, renovations, and new construction projects.
- Responsible for developing short and long term plans for upcoming renovation and building project development within the HLI facilities.
- Attends site meetings with HLI Management, St Paul’s Hospital Maintenance, FMO Staff engineering consultants, trade contractors and end users to review progress of projects.
- Liaises with contractors, consultants and hospital maintenance staff to ensure contract specifications and time lines are met. Advises Operations Leader of any budget concerns.
- Inspects and evaluates work in progress and identifies potential problems with scheduled work requests and services.
- Directs activities of staff under their supervision, reviews workload assignments and adjusts schedules according to workload to ensure levels meet operational requirements. Monitors staff performance and provides ongoing feedback.
- Provides insight on research facility planning and space needs to planning committees overseeing the design and construction of the new CSRC building.
- Oversees the HLI Freezer Core in maintaining preservation of frozen biological samples. This includes: space allocation, equipment selection, 24 hour monitoring, management of emergency back-up equipment and providing and distributing requested reports.
- Develops and manages preventative and special maintenance procedures.
- Evaluates equipment requiring repair, orders repair parts, and liaises with contractors or service providers for scheduling in-house servicing or unexpected repairs.
- Acts as a resource regarding the acquisition of new equipment, ensuring that space and proper utilities are present or can be installed.
- Leads or monitors the installation of new equipment, verifies proper operation and advises management, PI’s or accounting of acceptance for payment upon completion of work.
- Oversees the development, implementation and management of preventative maintenance contracts, including work request programs as related to facilities management.
Consequence of Error/Judgement
This position is responsible for providing planning, procurement, and contract management advice and management support of major and minor infrastructure projects. This position must exercise good judgment and ensure due process has been followed in all areas, all of which requires significant coordination with both internal and…
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