Event Coordinator, Non-Profit & Social Impact

At BC Children’s Hospital Foundation, we’re on a quest to ensure every kid in the province receives the best health care imaginable. As a fundraising organization, we inspire communities and people to support BC Children’s Hospital, along with its world‑class research institute, mental health facility and rehabilitation center.

Our work makes a profound difference. From helping get the boldest research ideas off the ground to supporting the most advanced equipment, together we are pushing the boundaries of what’s possible in children’s health care. This is no small task—which is why we’re looking for passionate people to join our team and help propel our work forward to power the possible
.

We’re looking for an Event Coordinator to work cross‑functionally with internal teams, to help advance strategic priorities and deepen relationships within the donor and hospitality community. Reporting to the Senior Event Manager, this role partners closely with the philanthropy team to deliver exceptional donor experiences that inspire connection, demonstrate impact, and elevate engagement across all giving segments.

As Event Coordinator, you’ll collaborate to define donor objectives, design meaningful experiences, and execute high‑quality fundraising, stewardship, and cultivation events.

More specifically, you will:

• Deliver exceptional cultivation, stewardship and recognition events that align with philanthropic strategies and objectives, foster authentic connection, deepen donor relationships and bring our mission to life
• Create thoughtful and memorable moments for donors that are rooted in impact, anticipate their unique needs, and leave a lasting emotional impact
• Align all event elements – including program design, flow and guest touchpoints – to support donor acquisition, retention, engagement and stewardship objectives
• Develop and maintain internal planning documents, including Asana project boards, production schedules, run of show, and communicate needs to collaborative team members to ensure clarity, alignment and excellence in delivery and execution
• Lead on‑site execution and communication, engage in real‑time problem‑solving, ensuring each event is polished, welcoming and thoughtfully curated
• Track budgets and expenses to maximize efficiency and fundraising results
• Source and manage vendors, including in‑kind partners, with a focus on quality and creativity, ensuring partners contribute to an elevated guest experience
• Coordinate vendor logistics and event‑day delivery
• Design and deliver a positive, well‑supported volunteer experience by overseeing the recruitment, scheduling and training of volunteers for pre‑event and on‑event activities
• Ensure volunteers are equipped with information to act as warm, informed, effective ambassadors who contribute meaningfully to the overall guest experience
• Partner with internal teams and giving segments—especially Major and Principal Giving—to ensure events are strategically leveraged to advance donor relationships and campaign priorities
• Provide flexible support across event initiatives as needed, contributing to a collaborative, high‑performing events team
• Coordinate and support events independently as required and perform other event‑related tasks as directed by leadership

We understand that no single candidate will perfectly meet all the qualifications outlined for this posting. The following highlights the qualifications we consider important for a candidate to bring to the role or develop while in the role.

You are a professional, motivated, flexible, and dynamic individual who brings both operational excellence and a deep commitment to creating meaningful experiences for guests and partners. You thrive in dynamic environments, are comfortable balancing multiple priorities while maintaining a strong focus on quality, detail and impact. You demonstrate sound knowledge of event logistics, fundraising principles, and stakeholder engagement, and are confident working with volunteers, donors, committees, and corporate partners.

You have a relationship‑first mindset and a strong ability to translate strategic objectives into meaningful, engaging…