Accounting Coordinator

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Full Time - Regular HOURLY Vancouver, WA, US 1 Attachments

6 days ago Requisition

Salary Range: $30.49 To $45.73 Hourly

Job Summary

As directed by the Finance Director, the Accounting Coordinator is responsible for the management, planning, coordination and implementation of assigned functional areas of district-wide accounting services and financial operations, including general ledger maintenance, payroll, accounts payable, accounts receivable, grants, charge cards, cash receipting, reconciliations, departmental budget reporting and preparation of monthly Board financial reports. When multiple incumbents are assigned to this classification, work is divided by assigned areas of primary responsibility, with each incumbent sharing responsibility for the continuity and effective delivery of accounting services.

The position collaborates with District staff to coordinate accounting activities, support fiscal planning and reporting efforts, assess accounting service needs, and develop and implement financial processes, procedures and special projects.

Essential Functions

Functions listed are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

• Coordinate and oversee District accounting operations, including payroll, accounts payable, accounts receivable, cash management, grant administration, charge card administration, and related financial activities.
• Participate in the recruitment, training, and development of department staff. Provide technical guidance and review payroll activities, accounting transactions, and staff work for accuracy, completeness, and compliance with established procedures, accounting standards, and regulatory requirements.
• Lead and support the development and implementation of accounting initiatives, projects, policies, and procedures.
• Maintain the integrity of the District’s financial records through oversight of general ledger activities, internal controls, reconciliations and accounting processes in accordance with applicable accounting standards and reporting requirements.
• Prepare and analyze financial information to support monthly and annual financial reporting, Board reporting, audit activities, and organizational decision-making.
• Provide accounting guidance, training, and support to District staff and managers; interpret financial policies, procedures, and financial information and respond to accounting related inquiries.
• Coordinate and oversee required federal, state and local tax financial reporting, public work filings, and employment-related filings to ensure accurate, timely and compliant submissions.
• Perform complex accounting analyses, cost accounting activities, and financial reconciliations to support accurate financial reporting and decision-making.
• Coordinate finance-related grant administration, including oversight of source documentation, reconciliations, expenditure tracking, revenue matching, and in-kind contribution reporting.
• Oversee cash management practices throughout the District and recommend process improvements and staff training opportunities.
• Collaboratively manage district-wide projects and community projects; responsible for communication of a function area; attend meetings, lead and participate in committees and organizations that further the library’s mission and goals.
• Keep informed of applicable accounting standards, regulations, and best practices by attending workshops and educational programs and reading specialized literature.

Additional Duties and Responsibilities

Duties are considered non-essential and include the following:

• Cross-train on critical departmental processes and provide backup support for other positions within the department as needed to support operational continuity.
• Provide technical and systems troubleshooting for all software used within the department financial and HR software.
• Perform other duties as assigned.

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