Senior Accounts Payable Specialist

As innovators of premium baby gear with a timeless style, Nuna is a Global Brand, growing exponentially in the U.S. Market.

Our corporate office is in scenic Berks County, PA, while our Distribution Center and West Coast offices are in Vancouver, WA, and Solana Beach, CA.Nuna's consistency and attention to detail in producing high-quality products for families are mirrored within the Vancouver work environment as evidenced by the inviting entryway of herringbone floors, moss sign, and brilliant lighting. Gym facilities and a breakroom featuring a full kitchen and fireplace serve to enhance the workday.

Our health and welfare benefits, like our baby gear products, are superior, boasting a $0 Copay / $0 Deductible Medical & Prescription Plan Design and a 401(k) with a 6% Employer Match.

We are currently seeking a detail-oriented, proactive, and process-driven Senior Accounts Payable Specialist to join our Accounting team. This role is critical in building scalable accounts payable processes, strengthening internal controls, and ensuring compliance with company policies and procedures.

The Senior AP Specialist is responsible for leading the daily operations of the accounts payable function and corporate credit card program while actively participating in day-to-day AP activities. This role ensures timely and accurate vendor onboarding, invoice processing, vendor payments, reconciliations, policy compliance, and adherence to strong internal  addition to overseeing core AP processes, the Senior AP Specialist mentors and develops a team of AP professionals, driving operational excellence through process improvements, system optimization, and scalable workflow design.

As a key change agent, this individual identifies opportunities to streamline processes, strengthen controls, enhance reporting capabilities, and improve the overall user experience across accounts payable and corporate card administration.

The Senior AP Specialist partners closely with Accounting, Finance, IT, Supply Chain, Procurement, and other business stakeholders to resolve issues, implement process enhancements, support organizational change initiatives, and deliver measurable value to the business while ensuring efficient, compliant, and effective financial operations.

Essential Duties and Responsibilities Accounts Payable Review, verify, and process invoices and expense reports

Ensure timely payments to vendors and suppliers

Reconcile vendor statements and respond to inquiries

Assist with month-end closing and financial reporting

Support audits by providing documentation and explanations

Collaborate with procurement and other departments to ensure policy compliance

Accrues use tax when appropriate

Processes periodic payment runs including checks, ACH and wire transfers

Prepare year-end 1099s in accordance with IRS guidelines

Perform month-end and year-end close duties ad hoc,Support and respond to year-end external audit requests

Vendor Governance Perform vendor setup and maintenance, including W-9 requests

Monitor shared mailboxes and workflow queues for vendor requests.

Serve as a point of contact for basic vendor questions.

Design and strengthen the vendor onboarding process and own vendor master data governance

Play a key role in developing internal control framework to mitigate financial misstatements fraud

Develop and enforce indirect procurement vendor policy key internal controls

Partner cross-functionally and directly with Finance leadership, Procurement leadership and various business teams on continuous improvement initiatives.

Partner with Procurement, Accounts Payable, and business teams to resolve issues.

Assist with periodic reviews of vendor master data.

Help ensure compliance with company policies and regulatory requirements.

Systems Support Serve as the subject matter expert (SME) for AP system workflows, approval routing, invoice automation, and payment processes.

Review and recommend improvements to AP workflows, as well as monitor workflow performance to increase efficiency, strengthen controls, and reduce processing time.

Partner with Accounting, Procurement, Treasury, IT, and business stakeholders to identify workflow enhancements and automation opportunities.

Ensure workflow configurations align with company policies, delegation of authority, and internal control requirements.

Lead AP participation in system implementations, upgrades, and enhancements

Develop and maintain AP process documentation, standard operating procedures (SOPs), workflow diagrams,…