Administrative Assistant - Vancouver

Job Overview

Job Title: Association Administrator

Location: Vancouver, WA

Pay: $21–$23 per hour (DOE)

Schedule: Monday–Friday, 8:00 AM–5:00 PM

• Growth Starts Here — We’re one of the fastest-growing HOA management companies in the Pacific Northwest. If you re looking to grow into roles like Association Business Manager, we’ll help you get there.
• Training & Support from Day One — Whether you re a seasoned admin or just getting started in property management, we provide the tools, training, and team support to help you succeed.
• People-First Culture — We’re all about collaboration, positivity, and shared success. Your ideas matter here.
• Give Back While You Work — After 90 days, you’ll get paid volunteer time through our company’s TMG Cares program.

• Administrative Ops
  • Keep projects organized and communication flowing between vendors, owners, and board members
  • Manage outgoing correspondence, newsletters, reports, and email blasts
  • Proof, edit, and process association documents and maintain accurate records
• Project & Vendor Coordination
  • Assist in collecting bids, creating work orders, and managing service providers
  • Coordinate meeting logistics and attend virtual or in-person board meetings when needed
  • Track and follow up on maintenance and compliance items
• Communication & Data Management
  • Manage community websites and keep content up to date
  • Organize digital files, maintain databases, and log billable time
  • Respond to inquiries professionally and in a timely manner

• 1+ year of administrative or project coordination experience (HOA experience is a plus but not required)
• Strong attention to detail and the ability to manage multiple priorities at once
• Tech-savvy with solid skills in Word, Excel, and Outlook
• Comfortable in a fast-paced, people-facing environment
• Great communicator — written, verbal, and everything in between

• Competitive Pay: $21–$25/hr depending on experience
• Medical/Dental/Vision: 70–75% employer-paid
• Paid Time Off: 10 vacation days, 10 holidays, plus sick leave
• 401(k) with Company Match:
  Eligible after 6 months
• Career Development:
  Access to training, internal promotions, and $500/year in education reimbursement
• Additional Benefits:
  Life insurance, AFLAC, short-term disability, flexible spending accounts, and more

Ready to Apply?

If you re looking for a stable role with growth potential and a team that supports you, we’d love to hear from you. Apply today and build a career that moves with you.