Administrative Specialist

The Job

The Administrative Specialist provides cross-functional support to People Operations (HR), IT, and Business Operations while serving as a key administrative partner to the Director overseeing these teams. They will oversee daily office operations and administrative functions to ensure efficiency and consistency while providing high-level support to the Director of Business and People Operations.

This position is based in person in our Downtown Vancouver, WA headquarters.

The hiring range for this position is $55,000 - $68,000.

• Provide day-to-day administrative and operational support to People Operations (HR), IT, and Business Operations teams with minimal supervision.
• Act as a strategic administrative partner to the Director by helping track priorities, follow up on action items, and maintain visibility into departmental workflows.
• Anticipate administrative and operational needs and proactively recommend improvements to processes, tools, or workflows.
• Maintain and improve administrative systems, documentation, and internal processes to ensure consistency and scalability.
• Support HR and IT during employee onboarding and offboarding, ensuring a smooth, well-coordinated employee experience.
• Coordinate logistics for internal meetings, trainings, and company-wide initiatives, including preparation of agendas and materials.
• Manage office supply inventory and vendor relationships related to office operations and facilities.
• Coordinate with IT on office equipment, systems access, and administrative technology needs.
• Partner with the Property Manager to coordinate facility repairs, maintenance, and vendor access.
• Support planning and execution of company events and internal initiatives.
• Handle sensitive information with professionalism, discretion, and confidentiality.
• Independently manage competing priorities while meeting deadlines across multiple departments.
• Support special projects and cross-functional initiatives as assigned by the Director.
• Other duties as assigned.

• Strong administrative expertise and operational acumen, with the ability to independently support multiple teams and senior leaders in a fast-moving environment.
• Exceptional organizational and prioritization skills, including the ability to manage competing deadlines, track commitments, and follow through without oversight.
• Experience supporting Human Resources functions and working knowledge of HR principles and best practices.
• Process-oriented mindset with demonstrated ability to improve workflows, documentation, and systems for efficiency, consistency, and scale.
• High level of professionalism and discretion, with proven experience handling sensitive and confidential information.
• Effective cross‑functional communication and coordination skills, including working closely with HR, IT, facilities, and external vendors.
• Resourceful problem‑solver who anticipates needs, takes initiative, and adapts quickly as priorities shift.

A valid, insurable driver's license is required.

PEC is not able to provide sponsorship for work visas. All applicants must be currently authorized to work in the United States on a permanent basis.

• Gain Share Bonus (up-to 10%).
• 4% 401(k) Matching with no vesting schedule.
• Health, Vision, Dental Insurance covered 90%.
• Open PTO.
• Onsite gym, catered team lunches, team trips, the list goes on.

Quick moment to brag -- we were recently highlighted by Inc. Magazine in their 2025 Best Places to Work list. Check us out at:
Inc Best Workplaces.

If you want to spend your time doing meaningful work with a company that empowers its team members, then apply here!

PEC is an Equal Opportunity Employer, providing equal employment and advancement opportunities to all individuals.

Employment with PEC is contingent upon completing a drug & background screen.

We recruit, hire and promote into all job levels the most qualified applicants without regard to race, color, national origin, religion, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), age, disability, genetic information, citizenship status, veteran status, gender identity/expression, sexual orientation, marital or family status, or any other status protected under applicable federal, state and local laws.

PEC's commitment to providing equal employment opportunities extends to all aspects of employment, including job assignment, compensation, discipline and access to benefits and training.