Receptionist, Administrative​/Clerical

Job Title

Receptionist

As a receptionist, you will play a crucial role in maintaining the smooth and efficient operation of our office. You will be responsible for managing the office seating chart, answering and directing phone calls, tracking equipment inventory, and maintaining office supply levels. Additionally, you will handle mail and shipments, coordinate with various service providers, and ensure that office spaces are organized and well‑maintained.

You will also manage conference room schedules and assist with catering for meetings. Your role will support various departments through data entry and document control, as well as participate in special projects as needed.

• Maintain and update the office seating chart and phone list.
• Answer and direct phone calls to the appropriate person or department.
• Track inventory of equipment such as cars, trucks, and van pool cars.
• Maintain office supply inventory and manage orders with suppliers.
• Prepare shipments for Mail, Fed Ex, UPS and distribute incoming mail.
• Manage key fobs for employees.
• Coordinate with janitorial, building maintenance, coffee service, and shredding services.
• Handle copier maintenance and supply needs.
• Set up and clean cubicles, phones, and office spaces.
• Distribute mail, packages, and other items to employees.
• Schedule and manage conference room bookings.
• Ensure conference rooms and kitchen areas are tidy and organized.
• Coordinate catering for meetings.
• Conduct data entry and document control for Safety and Business Departments.
• Participate in special projects as required by different departments.

• 1+ years of experience in receptionist or front desk roles.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint and Outlook.
• Strong customer service and phone etiquette skills.
• Excellent written and verbal communication skills.
• Ability to multitask and manage time effectively.
• Attention to detail and strong organizational skills.
• Capability to work with individuals at all organizational levels.

• Experience in administrative support and clerical duties.
• Familiarity with peripheral technology like printers, digital cameras, scanners and A/V equipment.
• Proven track record of meeting deadlines and managing project expectations.
• Ability to maintain confidentiality of sensitive information.
• High School Diploma or GED is required.

The position is based in a pleasant corporate office setting with a team of 40-60 employees, including project managers, engineers, and estimators. You will be stationed at the front desk, serving as the first point of contact for visitors and callers.

Contract position based out of Vancouver, WA.

The pay range for this position is $21.00 - $23.00 per hour.

• Medical, dental & vision
• 401(k)/Roth
• Basic/Supplemental Life & AD&D
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Paid time off / State sick leave

Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter for other accommodation options.