Executive Assistant

Nakupuna Companies is hiring for an Executive Assistant to support the Department of State’s Office to Monitor and Combat Trafficking in Persons (TIP). TIP leads U.S. efforts to address modern slavery worldwide by promoting justice for survivors, holding perpetrators accountable, and reducing vulnerability to exploitation. Through diplomacy, policy coordination, foreign assistance, and international partnerships, the office advances a comprehensive strategy to eliminate trafficking.

It also publishes the annual Trafficking in Persons Report, which assesses government responses around the world and offers tailored recommendations to drive progress.

• Prepares, analyzes, and assists in delivering administrative support to staff and management, to include support to an Ambassador.
• Proofreads, edits, and standardizes documents.
• Coordinates and executes in-person and hybrid meetings and timely disseminates meeting details, and relevant materials to all stakeholders.
• Drafts special analyses, reports, surveys, inquiries, and evaluations under the general direction and supervision of management.
• Provides general staff support for presentations, conferences, and programs.
• Prepares oral and written reports and presentations that present clear, concise, and effective, analytical results of evaluations and studies.
• Drafts and evaluates standard operating procedures (SOP); presents ideas and recommendations for new SOPs.
• Assists with drafting and clearing a variety of documents, including Action and Decision Memos, Funding Opportunity Notices, and Congressional Notifications.
• Makes significant recommendations for improved work methods, records and files management processes, procedures for administering administrative services, guidelines and procedures.
• Provides administrative assistance to managers, supervisors, and employees on matters pertaining to professional development training, time and attendance, equipment, supplies, office space, telecommunications, and general logistics support.
• Provides travel support for the Front Office.
• Tracks and oversees proper file retention and destruction practices related to federal records.
• Routinely updates SharePoint site, shared drive, databases, and other relevant filing systems with federal records.

The candidate participates in routine and recurring meetings and drafts status reports for management to identify action items and report on the status of action items until completion. The incumbent provides routine status updates on tasks in an electronic format to be reviewed by management. This report should show the status of tasks, initiatives, and project plans. The role requires strong organizational, communication, and analytical skills to carry out tasks that support leadership, facilitate internal coordination, and promote adherence to established policies and procedures.

Secret clearance required.

• AA or BA in Foreign Relations or related subject
• 3+ years of relevant experience

Secret clearance required. Must be a U.S. citizen.

• Ability to perform repetitive motions with the hands, wrists, and fingers.
• Ability to engage in and follow audible communications in emergency situations.
• Ability to sit for prolonged periods at a desk and work on a computer.

The Nakupuna Companies use a market-based compensation strategy to ensure that our employees are compensated within applicable market ranges commensurate with multiple factors, including but not limited to the individual’s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability, organizational requirements, and position location. The projected compensation range for this position is $80,000.00 to $90,000.00 (annualized USD).

The salary range displayed represents the typical salary range for this position and is just one component of Nakupuna Companies total compensation package for employees.