Project Support Specialist

Apex Companies LLC is seeking a highly motivated administrative professional to provide both office administrative support and project support for a variety of departments within our Vancouver, Washington office. The ideal candidate will have demonstrated experience in providing excellent customer service and taking initiative to fulfil a variety of responsibilities.

• Location:
  
  Vancouver, WA.
• Employment Type:
  
  Full-time
• Role
  
  Purpose:
  
  To act as the "bridge" between the technical teams and the administrative/financial side of the business.

• Take initiative in learning project coordination and project support tasks.
• Prepare and support project-related administrative tasks.
• Assemble and produce project documents (electronic and hard copies).
• Sample management – data entry including database management.
• Organize and maintain field equipment room.
• Assist in tracking project timelines and deliverables to help ensure on‑time completion.
• Maintain accurate records, files, and project data in internal systems and shared platforms.
• Familiarity with contracts to review for accuracy, consistency, and formatting.

• Have a professional, enthusiastic, organized, and communicative presence with office visitors and staff.
• Manage office mail, deliveries, supplies, and kitchen inventory.
• Maintain cleanliness in shared office spaces and coordinate office maintenance promptly with office manager.
• Organize, plan, and lead office events to promote comradery and coordinate with other offices for company events.
• Coordinate with office Green Team regarding office initiatives and creative Green Team opportunities.
• Support communication to help coordinate activities, equipment, and resources across departments.
• Identify opportunities to improve administrative processes and project documentation workflows.

• Bachelor’s Degree and 4+ years of relevant experience.
• Experience performing GL accounting and financial reporting.
• Highly organized and strong attention to detail – independent thinker / self‑motivated.
• High degree of professionalism.
• Excellent written and verbal communication skills.
• Proficient with MS Office/Excel (PowerPoint is a plus).
• Familiarity with one or more accounting operating systems;
  Deltek Vision experience is highly desired.

• Company‑subsidized medical and dental.
• Company‑paid life, short, and long‑term disability.
• 401(k) match, tuition assistance, and more.
• Cross‑training and the ability to work on a variety of projects.
• Performance‑based bonuses or other incentives.
• Working with the best and brightest in the industry.
• 2,000+ employee national firm with 70+ locations across the US.

Hourly Expected Pay Range: $26 USD – $28 USD

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Likewise, feel free to reach out to us if you would like to view or discuss Apex policy related to equal employment opportunity or have any related concerns. EO/AA/VEV/Disabled Employer