Special Programs​/Board Secretary​/Food Services Secretary​/District Office Support

Position: Special Programs / Board Secretary / Food Services Secretary / District Office Support
Salary: See Position Description
Location : Stevenson-Carson SD
Job Type: School District Position
Job Number:
Department: STEVENSON-CARSON SCHOOL DISTRICT
Opening Date: 06/10/2026

Thank you for your interest in our employment opportunities. We invite you to apply to be a part of our dynamic team providing quality educational services throughout Southwest Washington, and other areas of the state. For more information review the NEOGOV and
General Responsibilities
This job is not a position that is being filled by ESD 112. Candidates for this position will be hired directly by the Stevenson-Carson School District. If you are interested in ESD 112 positions please contact the ESD 112 HR Coordinator, Rae Lynn Forcella cella
General Responsibilities:
This position shall serve as a confidential secretary to the Superintendent and School Board and be responsible for the District student data. They will also provide comprehensive support in district operations including food services while serving as the point of contact for the district office.

Responsibilities include:

working under limited supervision; exercising independent judgment; providing information and guidance to others; and operating within established processes and district procedures. This position serves as a key member of the district's operations team and supports overall district effectiveness.

Terms of Employment:
Salary: $25 - $28 per hour.
Assignment:
Monday - Thursday, 8:00 am - 3:30 pm, Year-Round.

Start Date:

ASAP
Essential Functions/Other Functions

Essential Functions - Special Programs / Board Secretary / District Office Support:

Act as the district receptionist, serving as the first point of contact.

Prepare daily deposits and receive/process any payments made to the district.

Prepare and distribute Board agendas, packets, and other related Board materials.

Attend Board meetings, acting in the role of Recording Secretary.

Maintain official Board records.

Perform general office duties (answering phones, directing customers, making copies, sending faxes, answering general emails)

Maintain office record keeping and filing procedures in compliance with state auditing guidelines.

Maintain inventory of District office supplies and order supplies as needed.

Manage District Skyward including the gathering, entering, analyzing and interpreting of student data, maintaining user accounts, and providing technical support to families and staff.

Manage EDS (Educational Data System) security and complete state reporting.

Complete all required Federal and State reporting of student data.

Manage Parent Square security and data and provide technical support to staff and families.

Manage homeschool and choice transfer student information.

Maintain student records for Multilingual, Open Doors, CTE, and Hi-Cap programs and student accident reports.

Assist with updating SCSD website.

Manage District CEDARS (Comprehensive Educational Data and Research System) data.

Compile and submit District enrollment reports.

Review weekly/monthly updates to Skyward and OSPI and distribute new information to staff as applicable.

Assist with District mail needs.

Essential Functions
-Food Services Secretary:

Develop monthly meal menus for all school buildings in compliance with nutrition guidelines.

Generate and review monthly Direct Certification reports through OSPI.

Process monthly reimbursement claims through the WINS system.

Coordinate monthly food orders and deliveries, keeping the warehouse inventory current at all times.

Prepare and submit annual food service bid documentation.

Attend monthly OSPI meetings and annual professional development trainings.

Conduct annual warehouse and kitchen inspections.

Process CNEEB applications, ensuring accuracy, completeness, and compliance with established requirements.

Coordinate and facilitate the annual review of the Wellness Policy with the wellness committee.

Prepare and submit the annual USDA commodity pre-order survey.

Prepare and submit Summer EBT reports three times annually.

Complete and submit the annual School Meals Program renewal application.

Other Functions:

Assist with Transportation Dept secretary needs as needed.

Other duties as assigned.

Minimum/Preferred Qualifications & Skills

Minimum Qualifications:

Associates degree or two years port high school training or equivalent experience in related field.

Excellent secretarial, accounting, and organization skills.

Superior communication skills.

Experience in computer terminal, spreadsheet and work processing operations.

Exception computer skills, specifically with Microsoft Office.

Valid driver's license.

Preferred Qualifications:

Experience with school district central office procedures.

Familiarity with Skyward.

Required Skills, Knowledge, and Abilities:
Skills required includes: having strong organization and efficient habits along with outstanding computer experience. Excellent communication skills are required, with a proven ability to work effectively with various stakeholders. The Special Programs/Board Secretary MUST…