Executive Assistant

Executive Assistant About the Opportunity

This is an excellent opportunity for a highly organized and proactive administrative professional who enjoys supporting senior leadership, coordinating projects, and serving as a key resource across an organization. The Executive Assistant works independently with minimal supervision, managing a wide variety of administrative, operational, and confidential responsibilities while helping ensure the smooth day‑to‑day functioning of the division.

The Executive Assistant provides high-level administrative support to assigned Division Directors and serves as a central point of coordination for projects, meetings, communications, and organizational initiatives. This role manages calendars, prepares reports and documentation, coordinates events and travel, maintains records, and supports cross-functional collaboration with internal teams and external partners. The position requires exceptional organizational skills, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

• Provide administrative support for division operations, including scheduling, correspondence, records management, research, data entry, and compliance tracking.
• Manage calendars, coordinate meetings, and arrange travel and logistics for leadership and staff.
• Prepare agendas, meeting materials, minutes, reports, presentations, and other business documents.
• Compile and analyze information for surveys, annual reports, statistical reporting, and other organizational requirements.
• Maintain contracts, records, meeting documentation, and files in accordance with retention requirements and organizational policies.
• Serve as a liaison between leadership, employees, community partners, and external organizations.
• Monitor communications and information sources to support organizational awareness and leadership decision-making.
• Coordinate training, events, committee meetings, and special projects.
• Assist with procurement and contracting activities, including bid administration, proposal coordination, and contract file maintenance.
• Support insurance administration activities, including claims tracking and annual renewal processes.
• Provide backup administrative support as needed and participate in committees, task forces, and special initiatives.

• Three or more years of progressive administrative support experience; five or more years preferred.
• Experience coordinating projects, meetings, events, or organizational initiatives.
• Strong proficiency with Microsoft Office, Google Workspace, and business software applications.
• Excellent written and verbal communication skills.
• Ability to manage confidential information with professionalism and discretion.
• Strong organizational, time management, and problem-solving skills.
• Ability to prioritize competing demands and meet deadlines in a dynamic environment.
• Experience working collaboratively with diverse teams and stakeholders.
• Bachelor’s degree in a related field or an equivalent combination of education and experience.

• Visible role supporting organizational leadership and key initiatives.
• Variety of responsibilities with meaningful impact across the organization.
• Collaborative and mission-driven work environment.
• Opportunity to contribute to projects, process improvements, and organizational success.
• Stable, full-time position offering professional growth and development.

$60,000 – $65,000