Secondary Athletics​/Activities Secretary

Position: Secondary Athletics/Activities Secretary (9903)
SECONDARY ATHLETICS/ACTIVITIES SECRETARY

LOCATION:

Mountain View High School

REPORTS TO:

Athletic Coordinator/Principal(s)

DEPARTMENT:
Secondary

Hours / Work Times

8 Hours Per Day (7:30 a.m.

- 4:00 p.m. includes 30 minute unpaid lunch)

216 Days Per Year

Position will follow 216-A Calendar.

Primary duties will be Athletics.

This position is expected to begin August 05, 2026

Position Duration:
Permanent

Classification Group:
Secretarial Class II

Click this link to find the salary schedule associated with this position PSE Office-Clerical Group Salary Schedule

Salary Placement:
New employees will start at the minimum hourly rate in the classification salary range. However, employees who have verified prior years of service of similar occupational experience may receive experience credit towards salary step placement.

Evergreen Public Schools (EPS) offers the following to eligible employees who work at least 630 hours in a school year:

* Medical, dental, vision, basic long-term disability, basic life and AD&D insurance through School Employees Benefits Board (SEBB). For additional information click EPS Benefits Information.

* Employees may also be eligible to participate in FSA, DCAP, HSA, FPFSA (w/HDHP), and other supplemental benefits.

Employees may be eligible for employer-employee funded retirement benefits through Department of Retirement Services (DRS).

EPS offers paid holidays and paid time off, including but not limited to, sick, vacation, personal, PTO, religious, and bereavement leave. Additional negotiated leave options can be found in the associated Collective Bargaining Agreement (CBA) for this position PSE Office-Clerical Group CBA.

We appreciate your interest in employment with Evergreen Public Schools. The most qualified and competitive applicant(s) that possess directly related experience and expertise, training, and education may be invited to participate in the interview/selection process. As part of the selection process, the District conducts confidential reference checks to include former and present employers and also requires a criminal background investigation including fingerprints.  

for Fingerprinting Services, if needed.

Failure to submit a full application package will result in disqualification.

STANCE STATEMENT:

Evergreen Public Schools are committed to eliminating the predictability of outcomes by demographic group and we strive to be a diverse community of schools that provides each member with the opportunities, access, resources, and support they need to be successful. With this in mind, our goal is to recruit, hire and retain employees of all racial/ethnic backgrounds who will bring their unique talents and skills into our educational institution to encourage students to thrive academically.

Our district aims to provide an equitable and mutually supportive learning and working environment for all students and staff to succeed in a racially and culturally diverse local, national and global community.

SUMMARY STATEMENT:

The Activities/Athletics Secretary position is assigned to the student activity office and is responsible for the needs of the athletic department, student body, and staff. This position is also responsible for maintaining the Activities and Athletic Budgets.

ESSENTIAL FUNCTIONS:

* Work closely with the building administrator(s) in the daily administration and operation of the building and/or department.

* Communicate effectively with a variety of persons (students, parents, staff, and patrons) and/or agencies for the purpose of providing information, ascertaining and prioritizing needs, and to furnish assistance as appropriate.

* Monitor assigned district activities and/or program components for the purpose of ensuring compliance with financial, legal and/or administrative requirements.

* Process a variety of documents, mail and materials for the purpose of disseminating information to appropriate parties. Type correspondence, reports and forms as needed.

* Prepare and maintain a variety of records, reports, files and written materials for the purpose of conveying information and meeting state, federal and/or district requirements as well as an up-to-date reference and audit trail for compliance.

* Oversee Athletic budget and reconcile Athletic, General, and Associated Student Body (ASB) accounts.

* Process purchase orders, invoices, supply and equipment requisitions, warehouse requisitions, travel authorizations, claims for expenses, and procurement card purchases for ASB and Activity purchases.

* Prepare cash boxes for all functions under the Associated Student Body (ASB).

* Collect and receipt all incoming monies, maintain proper records of fund raising and resale activities and deposit funds into bank.

* Manage reimbursements for ASB, Athletic and District Funds.

* Clear all students participating in athletics, checking eligibility of each individual student and maintain sports physicals.

* Prepare paperwork for athletic events and tournaments.

* Prepare various supply requisitions, i.e. first…