Project Coordinator

Position Summary

The Project Coordinator is responsible for providing administrative and operational support, including tasks such as data entry, reporting, and maintaining project documentation and schedules.

• COINS (ERP system) data entry and reporting – change orders, subcontract agreements, subcontract change orders, labor feedback and job cost reports.
• Assist Project Managers with entering and updating construction schedules in MS Project.
• Assemble and track subcontracts, change orders, insurance, billings, lien releases, and certified payroll from subcontractors.
• Issue and track purchase orders, material arrival dates and receive material in we-based purchasing database.
• Collect and review timecards for union personnel and maintain manpower lists.
• Assemble binders with submittals, proposals, O&Ms.
• Assist Project Managers in tracking and creating daily field reports.
• Gather and submit customer‑specific contractual requirements (city license, contractor’s license, certificate of insurance, emergency phone list, safety program, drug awareness program, MSDS sheets for jobsite).
• Analyze open commitments at closeout and follow up with sub/vendor to ensure no additional costs are owed before closing the project.

• High school diploma or equivalent.
• Associate degree preferred.
• Minimum 2 years related experience.
• Solid verbal and written communication skills.
• Solid customer service skills.
• Strong ability to multi‑task and prioritize.
• Strong attention to detail.
• Proficiency in Microsoft Word, Excel, and PowerPoint.

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting.
• Medical, dental, and vision insurance (100% paid for employee).
• Annual bonus program based upon performance, achievement, and company profitability.
• Term life, AD&D insurance, and voluntary life insurance.
• Disability income protection insurance.
• Pre‑tax flexible spending plans (health and dependent care).
• Paid parental leave.
• Paid holidays, vacation, and personal time.
• Training/professional development opportunities and company‑paid memberships for professional associations and licenses.
• Wellness benefits.

Final pay is determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data. For Washington this ranges from $25.80 - $36.13 per hour plus annual incentive, benefits, and retirement program as outlined above.

All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.

Southland Industries’ policy is not to accept candidate submissions from recruiting agencies without an active and authorized work order. Candidate ownership can only be established after a bona fide work order is issued by a member of the Southland Industries Talent Acquisition team and the candidate is appropriately submitted through our Applicant Tracking System (ATS).

Southland Industries and all its subsidiaries are an Equal Opportunity Employer and prohibit discrimination and harassment of any kind. We are committed to providing all employees with a safe work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by law.

Job Location:

Vancouver, Washington, United States

Position Type:
Full‑Time Regular