Executive Assistant

Position Summary The Executive Assistant provides high-level administrative and operational support to the Executive Leadership Team (ELT), ensuring seamless coordination of executive priorities, communications, travel, meetings, and strategic initiatives. This role serves as a trusted partner to senior leadership and requires exceptional professionalism, discretion, organization, and judgment in handling highly confidential business and personnel matters.

The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and effectively manages competing priorities while maintaining a high level of accuracy and responsiveness.

Key Responsibilities List the major duties and accountabilities of the position in order of importance. Use active verbs and concise phrasing.

Coordinate travel arrangements for the Executive Leadership Team, including flights, hotels, ground transportation, itineraries, meeting schedules, and travel changes

Manage executive calendars and scheduling across multiple time zones, balancing shifting priorities and business demands

Organize and coordinate Board of Directors meetings, executive meetings, leadership offsites, and company events, including logistics, meeting materials, agendas, catering, and venue coordination

Prepare detailed travel itineraries, executive schedules, and meeting coordination documents to support efficient executive operations

Handle sensitive and confidential business information with the highest level of discretion and professionalism

Coordinate expenses, invoices, travel reconciliations, and administrative documentation for executive leadership

Assist with special projects, executive initiatives, and cross-functional coordination as needed

Build strong working relationships across departments, vendors, partners, and external stakeholders to support executive operations

Qualifications/Experience3+ years of executive administrative support experience, preferably supporting senior leadership or executive teams

Strong experience coordinating complex travel and executive logistics

Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously

High level of professionalism, discretion, and confidentiality

Excellent written and verbal communication skills

Advanced proficiency in Microsoft Office Suite, Outlook, Teams, PowerPoint, and travel/calendar management tools

Ability to work independently, anticipate needs, and adapt quickly in a fast-paced environment

Experience supporting executive meetings, leadership events, and Board of Directors activities preferred
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