Project Specialist - Administrative, USC Schaeffer Institute; Washington, D.C.

The USC Schaeffer Institute for Public Policy & Government Service is seeking a Project Specialist, Administrative to provide general administrative and operational support, special project assistance, and event coordination at the USC Capital Campus in Washington, DC. This role serves as a liaison between the Institute’s leadership, constituents, faculty, and staff.

• Manage administrative operations for the DC Institute location.
• Coordinate Institute meetings, events, conferences, and seminars in DC; arrange for vendors, facilities, catering as needed.
• Host and interact with guests of the Institute, including USC Trustees, Advisory Board members, and distinguished policy leaders.
• Collect and track key metrics to help shape the Institute’s policy impact reporting.
• Develop policy engagement reports for Institute leadership.
• Support the Institute’s policy initiatives and external affairs activities.
• Collaborate with Institute leadership on policy communications, including document preparation and production, and contribute to content development.
• Foster relationships with USC Capital Campus leadership and staff.
• Manage any student workers and volunteers.

• Minimum Education:
  
  Bachelor’s Degree (combined experience/education may substitute).
• Minimum Experience:
  
  2 years of project or administrative support.
• Excellent written and oral communication skills.
• Strong organizational skills; project management experience is a plus.
• Demonstrated interest and experience in developing and documenting standard operating procedures (SOPs) and administrative workflows.
• Collaborative, team‑player attitude; able to work independently and prioritize multiple projects.
• Flexibility and tolerance for ambiguity; willing to handle both complex and routine matters.
• Excellent knowledge of Microsoft Word, Excel, and PowerPoint.
• Preferred Education:
  
  Master’s Degree.
• Preferred Experience:
  
  3 years.

Hourly rate range: $34.04 – $36.93. The position is 100% FTE and is a 1‑year fixed term (renewable) with on‑site work arrangement.

Work hours:

8:30am – 5:00pm, with possible early mornings, evenings, and occasional weekends for event needs.

• Cover letter
• Resume/CV

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law.