Project Assistant

Project Assistant

Immediate need for a talented Project Assistant. This is a 12+ Months Contract opportunity with long-term potential and is located in Vancouver, WA (Onsite).

Key Responsibilities:

• General administrative support for company projects.
• Organize and maintain project files, filing system and project communications.
• Track status of projects and produce monthly progress reports. Maintain tracking system for projects.
• Update record copies, engineering project documentation and changes.
• Provide information to facilitate questions regarding projects and prepare research information.
• Record minutes from Project Manager/team meetings.
• Answer phones and direct calls.
• Collect and distribute client bills and invoices.
• Type memos, correspondence, reports and other documents as requested.
• Coordinate travel arrangements and any other internal services for various project needs.
• Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.
• Schedule and set-up client interviews, presentations and other meetings as requested.
• Update the project calendar and roster.
• Maintain data entry of project contact list and project execution plans.
• Other Job duties as assigned.

Key Requirements and Technology

Experience:

• Skills
  - Min 2 years of experience supporting Document Control, Administrative & Clerical Duties.
• Strong Administrative Clerical & Project Management Support, Office Operations, Document Control, Tracking Progress reports, Calendar & Travel Management, Supporting Construction & Engineering Documents skills.
• High School Diploma/GED Required.
• Applicable office/clerical experience Preferred
• Proficient in Microsoft Word, Excel, Access and PowerPoint required.
• Strong organizational and time-management skills.
• Attention to detail and accuracy
• Ability to manage multiple tasks and deadlines.
• Professional written and verbal communication.
• Ability to work independently and in a team environment.
• Strong customer service or client-service mindset.
• Experience supporting multiple managers or project teams.