Project Assistant

• General administrative support for company projects.
• Organize and maintain project files, filing system and project communications.
• Track status of projects and produce monthly progress reports. Maintain tracking system for projects.
• Update record copies, engineering project documentation and changes.
• Provide information to facilitate questions regarding projects and prepare research information.
• Record minutes from Project Manager/team meetings.
• Answer phones and direct calls.
• Collect and distribute client bills and invoices.
• Type memos, correspondence, reports and other documents as requested.
• Coordinate travel arrangements and any other internal services for various project needs.
• Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.
• Schedule and set-up client interviews, presentations and other meetings as requested.
• Update the project calendar and roster.
• Maintain data entry of project contact list and project execution plans.
• Other Job duties as assigned

• High School Diploma/GED Required.
• Applicable office/clerical experience Preferred
• Proficient in Microsoft Word, Excel, Access and PowerPoint required.
• Strong organizational and time-management skills
• Attention to detail and accuracy
• Ability to manage multiple tasks and deadlines
• Professional written and verbal communication
• Ability to work independently and in a team environment
• Strong customer service or client-service mindset
• Experience supporting multiple managers or project teams
• Candidates must be legally authorized to work permanently (i.e., without time limitations, without restrictions or without need for work sponsorship) in the country where this position is located.

ESPO has a comprehensive benefits package which includes PTO, Group Health and Dental Insurance, and 401k after you have satisfied the necessary waiting periods.

We are an Equal Opportunity Employer and value the benefits of diversity in our workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity and expression, national origin, disability, protected Veteran status, or any other attribute or protected characteristic by law. If you need assistance applying, please get in touch with us directly.