School Office Manager

School Office Manager

For 25 years, KIPP DC has partnered with students, families, and the community to create joyful, academically excellent schools across the nation’s capital. Today, our network of 22 schools educate more than 7,500 students in grades PreK3-12, supported by 1,500 dedicated teachers, leaders, and staff.

Our work is grounded in five pillars–Academic Excellence, Joy & Sense of Belonging, Highly Effective Teachers and Leaders, Safe, Structured, and Nurturing Learning Environments, and Commitment to College Readiness–which ensure every student is equipped with the knowledge, skills, and confidence to pursue success in college, careers, and beyond. Our schools combine high expectations with joyful, affirming environments that nurture academic success and personal growth for students and staff alike.

As part of the national KIPP network, we share best practices and innovations while maintaining deep roots in Washington, D.C. Together, we strive toward a future without limits for our students, alumni, and community.

KIPP DC seeks a welcoming, organized, detail-oriented Office Manager to work in one of our elementary schools, Grow Academy. The school-based Office Manager will be expected to effectively manage the school team’s needs, communicate with students, family, and staff and manage systems essential to the school community. The Office Manager should have the ability to multi-task throughout the day, and the knowledge of the laws, rules, procedures, and programs specifically related to the operation of our charter school.

This salaried, non-exempt role reports to the Principal and works closely with other members of the school-based support team. This is a non-exempt position and will report to the Grow Academy Principal. As a headquarters team that is focused on being responsive to our schools and meeting the needs of our students and families, we approach our work in a way that reflects these priorities.

Schools operate in person and our students and families rely on us for in-person support which requires this position to be fully onsite. This role is currently required to be onsite or in schools during regular work hours.

• Answer phones, check voicemails, and welcome visitors into the building and the door in a friendly and professional manner
• Regularly communicate with parents via phone and email to communicate absences, transportation, and student illness
• Perform other clerical tasks as needed – including but not limited to calling for lunch forms, missing report cards, residency forms, and/or medical records, and collecting other forms from students
• Gather and distribute mail daily
• Order office supplies and ensure staff lounge is stocked and organized

• Maintain student data records in online student information systems by sending and receiving student information from families and updating internal systems
• Support school in successfully enrolling and re-enrolling students
• Support attendance monitoring, family outreach and intervention and work in coordination with school leaders, and school compliance managers
• Call absent students daily and log this information into student data system
• Collaborate on monthly attendance audits of Power School, Deans List, and Paychecks
• Support with parent communication and document distribution, including but not limited to report cards, family newsletters, etc.

• Support organization of school trips and events
• Help to prepare for and work at family outreach events, back to school night, etc.
• Order/pick up food or other supplies for events

• Assist in distributing student lunches, should lunch administration need support
• Assist health professionals on campus as needed including administering student medication
• Serve as a full-time and engaged member of KIPP DC's staff, including accompanying students on field trips, assisting with student recruitment and enrollment, volunteering at Saturday school, and doing whatever it takes for our students and teachers to be successful
• Act as a…