Receptionist ​/ Office Coordinator

Posted Wednesday 12 August 2026 at 16:00

The Receptionist / Office Coordinator serves as the first point of contact for visitors, employees, and vendors while ensuring the smooth day-to-day operation of the office. This role is responsible for reception duties, office supply management, mail and package handling, vendor coordination, and building-related support services.

• Greet and assist visitors in a professional and welcoming manner.
• Answer, screen, and direct incoming phone calls.
• Maintain visitor logs and manage guest check-in procedures.
• Provide general administrative support to employees and leadership as needed.
• Schedule conference rooms and assist with meeting preparations.

• Receive, sort, and distribute incoming mail and packages.
• Prepare outgoing mail, shipping labels, and courier requests.
• Coordinate package deliveries and pickups with carriers such as UPS, Fed Ex, and USPS.
• Track and notify employees of incoming shipments.

• Monitor office supply inventory and maintain appropriate stock levels.
• Order office supplies, breakroom items, and other workplace essentials.
• Research vendors and obtain pricing when necessary.
• Organize storage areas and maintain supply rooms.

• Serve as the primary contact for building management, maintenance personnel, and service providers.
• Submit and track maintenance requests for office repairs and facility issues.
• Coordinate vendor access and schedule service appointments.
• Assist with office moves, workspace setup, and facility-related projects.
• Ensure common areas, conference rooms, kitchen, and reception areas remain organized and presentable.
• Coordinate services with office vendors, including cleaning, maintenance, and office equipment providers.
• Maintain office equipment and arrange repairs as needed.
• Support office safety and security procedures.

• High school diploma or equivalent required.
• 2+ years of receptionist, administrative, or office coordination experience preferred.
• Strong organizational and customer service skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel, and Teams).
• Ability to manage multiple priorities and meet deadlines.
• Excellent verbal and written communication skills.
• Ability to lift and move packages and office supplies as needed.
• Professionalism and customer service orientation
• Strong attention to detail
• Initiative and problem-solving skills
• Organization and time management
• Dependability and accountability
• Ability to work independently and collaboratively