Executive Assistant

JOB SUMMARY

The Executive Assistant (EA) provides highly complex, confidential, and professional administrative support to the General Manager in support of the District Mission, Vision, Values, and organizational goals and initiatives. Serves as a liaison among the General Manager, Board, Business Partners, committees, and affiliated organizations, as well as local and regional partners and public officials. Provides high-level customer service and project support while maintaining a positive, professional image on behalf of the District.

The EA is intended to succeed the Board Clerk.

The EA is a single classification and is not a part of a series. It is distinguished by its advanced administrative skills and knowledge of District operations, District and state regulations, codes, and policies, as well as the highly confidential support provided to the General Manager. The EA works independently, with minimal supervision, performing moderate to complex tasks in recurring and new, varied work situations.

The EA exercises discretion, professional judgment, and initiative.

The duties listed below, while not all-inclusive, are characteristic of the type and level of work associated with this position. Individual positions may perform all or some combination of the duties listed below, as well as other related duties. The District reserves the right to add, modify or remove duties as appropriate to meet business needs.

Typical tasks:
Provide confidential, complex administrative support to the General Manager, including composing, editing, reviewing, and publishing correspondence, documents, presentations, and reports in accordance with District policies, objectives, and guidelines, including those that are of a confidential and/or sensitive nature. Conduct research and assemble, analyze, and summarize data and information; develop recommendations or proposals; frame issues, conclusions, and opportunities for action; and identify and recommend alternatives.

Communicate and prioritize information and issues and ensure that all relevant background material is provided. Maintain a calendar of activities, meetings, and events, including handling hotel and travel arrangements. Serves as a liaison among the General Manager, Board, Business Partners, other partners, and public officials. May provide confidential, complex administrative support to other members of the Management Team. Screen visitors and telephone calls for General Manager;

respond to complaints and requests for information on regulations, procedures, systems, and precedents relating to assigned responsibilities; refer inquiries to other staff as appropriate.

Serve as the Board Clerk on a temporary or as-needed basis and provide confidential, complex administrative support to the elected Board, including composing correspondence and preparing documents, codes, and resolutions in accordance with established policies, objectives, and guidelines. Oversee preparation and publishing of Board meeting agenda and materials and maintains the corresponding documentation processes. Maintains and manages control of written and electronic records following state guidelines and District standards.

Manage assigned special projects. Exercise judgment and initiative in managing assigned tasks, quality control, and meeting deadlines. Participate in media relations, public information, and outreach programs. Follow District regulations, codes, policies, practices, and management directives. Inspect working area and keep it safe, clean, and professional, including performing general housekeeping duties. Follow occupational health and safety policies and procedures. Demonstrate regular and reliable attendance, be dependable and punctual in reporting to work at the assigned facility or work location, as scheduled.

Operate a variety of office equipment. Perform other duties as assigned.

• Relevant federal, state, and local regulations, including Records Management Guidelines and the Public Records Act (RCW 42.56).
• Office management principles,…