Executive Assistant - Executive and Legal

Farmer Mac is seeking a diligent, highly motivated, organized, and experienced Executive Assistant to support members of Farmer Mac’s Executive Committee, including the Chief Legal Officer and the Legal Department.

The successful candidate will be a trusted partner with a proven track record of being analytical, proactive, and results-driven to meet the enterprise's growing needs. They will demonstrate a strong desire to understand the business, priorities, and objectives of the executives, enabling them to develop into a strategic partner who helps the leaders and their respective teams operate effectively and achieve key goals.

The selected candidate must balance multiple projects, be discreet and flexible, exercise good judgment and ownership of assignments, tasks, and processes, and have superior written and spoken language skills.

As Farmer Mac’s ambassador, internally and externally, the Executive Assistant will be collegial and engaging, with a "no job is too small" attitude.

The Executive Assistant will report directly to the Senior Director - People Operations and Administration[GH1.1][TJ1.2] and be a Corporate Administrative Services Team member. The candidate will support members of the Executive Committee, including the Chief Legal Officer, and frequently engage with all employees across the enterprise and Farmer Mac’s Board of Directors. The Executive Assistant would also provide administrative support to the Legal Department.

The position will be based in Farmer Mac’s headquarters at 2100 Pennsylvania Avenue, NW, Washington, D.C. Core business hours are Monday through Friday, 8:30 am to 5:30 p.m. Eastern time. Work outside these times will be required for planned and unplanned activities to complete time-sensitive projects. Periodic travel is expected of this position. Onsite presence is required.

• Manage the calendar of assigned members of the Executive Committee ("Assigned Executives") with a high level of detail to collaborate proactively and strategically to ensure their time is used in the most effective and impactful way possible. Telephone support, meeting logistics, business travel, and expense management for the Assigned Executives are included.
• Communicate with internal and external stakeholders on behalf of the Assigned Executives and create impactful relationships while earning a reputation for being a valued and trusted enterprise partner.
• Support Board and Executive-level meeting planning, corporate events and All-Hands, internal projects, processes, and strategic initiatives.
• Prepare documents, presentations, and memoranda, which include higher-level technical, statistical, and narrative reports. Organize and consolidate briefing materials for meetings and public appearances.
• Maintain poise and balance when managing multiple priorities and know how to prioritize, pivot, and solve problems effectively with minimal to no distraction.
• Collaborate thoughtfully with and is an exceptional team player to other members of the Corporate Administrative Services team and cross-functional partners of the enterprise.

• Manage organization and retention of corporate documents, including tracking corporate contracts, monitoring contract execution, and migrating documents from Legal’s files to Legal’s contract management platform (Ironclad).
• Assist with the coordination of meetings of Farmer Mac’s Board of Directors and Board Committees, including posting of written materials to the Board’s document portal (Diligent Boards).
• Assist the Senior Corporate Paralegal with maintaining the Board resource folder in Diligent Boards with all current and revised Board…