Executive Assistant & Office Manager

Job Title:

Executive Assistant & Office Manager

Starting Wage: $25 - $32/Hour DOE

On-site position:
Fromhold – 32 hours weekly; must be available to attend monthly evening Board meetings both virtual and on-site.

Reports to:

People & Culture Director

Share provides a wide range of services including street outreach, hunger response, emergency shelter, housing, and asset building to help people experiencing poverty, hunger, and homelessness move toward stability, housing, and self‑sufficiency. Our employees are at the heart of this work. Every role contributes essential skills, knowledge, and expertise to our mission and makes a meaningful difference in the lives of the people we serve.

At Share, we value the unique strengths and potential each person brings, and we are committed to a workplace grounded in collaboration, inclusivity, growth, and opportunity. If you are looking for meaningful work where your skills can make a real difference, we invite you to join our mission‑driven team. Share offers a generous benefits package, including four weeks of PTO, a wellness program, a 401(k) with employer match, and health, dental, and life insurance.

Share wants to be part of a community that brings about change. We are committed to actively working to dismantle racist systems, focusing on sustainable solutions to structural racism, police violence, and inequitable economic, health care, and education systems. It requires all institutions, including ours, to ask what more we can and should do to live our commitments to diversity, equity, and inclusion – and we must be brave enough to make changes.

We value and are actively seeking to create a diverse work environment because teams are stronger with different perspectives and experiences. We encourage women, people of color, LGBTQIA+ individuals, people with disabilities, members of ethnic minorities, foreign‑born residents, older members of society, and others from minority groups and diverse backgrounds to apply. We do not discriminate on the basis of race, gender, gender identity, gender expression, sex, religion, color, national origin, sexual orientation, age, marital status, veteran status, or disability status.

All employees and contractors of Share are responsible for maintaining a work culture free from discrimination and harassment by treating others with kindness and respect.

The Executive Assistant & Office Manager provides comprehensive administrative and strategic support to the leadership team, while ensuring the physical office environment runs seamlessly. This dual‑focus role acts as both a trusted gatekeeper for executive leadership and the primary steward of daily office operations.

• Provide high‑level administrative support to the CEO.
• Handle confidential communication and executive correspondence, including email and phone communications, with professional discretion.
• Serve as the liaison between CEO and internal or external partners.
• Handle board meeting logistics:
  Coordinate, set up, and execute all board of directors' meetings, including preparing materials, managing AV setups, and arranging catering.
• Attend all board sessions to take accurate meeting notes and distribute official minutes to stakeholders.
• Provide administrative support to projects throughout the year in partnership with the CEO, the senior leadership team, and the board.
• Support onboarding of new employees through badge creation and business card ordering and be the point person for replacements for staff.
• General office operations including supply orders, fax management, delivery distribution, and office machine troubleshooting. Work closely with our Maintenance Tech & Custodian to…