Project Coordinator

We are Cor Source Technology Group, a locally owned technical staffing and recruiting firm in Portland, Oregon.

19833

12 months

This position closes to submittals on July 31st.

Position requires the ability to meet federal background and compliance requirements.

This contract Project Coordinator 2 assignment will provide support and assistance to the Transmission Engineering-Internal Operations Resource and Work Planning (TEBW) org at the company. This assignment will coordinate with all TEBW team members and stakeholder groups for project-level task support and demand and capacity planning. This assignment is located in the Resource and Work Planning (TEBW) organization, Internal Operations (TEB), Engineering and Technical Service (TE), Transmission Services (T).

A successful candidate will have excellent communication skills and a strong background in customer service working with a large, diverse customer base.

TEBW is responsible for resource and work forecasting for internal subject matter expert organizations participating in the execution of the Transmission portfolio of work, including project managers, design engineers, real property specialists, environmental specialists, and more, including developing, implementing and evaluating support procedures and policies which ensure the timely delivery of products and programs in support of the company’s strategic business objectives.

Note:

All official drafts, documents and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate manager or other federal personnel with the authority to do so.

• With oversight and approval from the Manager/other company Federal Personnel:
• Project Support:
• Host recurring meetings with resource teams to gather task progression updates.
• Host recurring meetings with resource Managers to provide updates on resource demand and capacity status, project compliance metrics, and potential resourcing constraints.
• Process task updates and closures.
• Research task and schedule discrepancies and working with appropriate stakeholders to resolve.
• Validate the assigned resource group’s ability to support the projects on the Portfolio Work Plan.
• Identify potential SME staffing needs for assigned resource groups and provide recommendations to leadership.
• Receive and process work requests, including reviewing the request to validate completeness of information, research project resource needs (material, equipment, and personnel), project due dates for potential pairing with another project’s tasks for efficiency, establishing a new project record in SharePoint.
• Review resource availability, which may include vetting assign project team resources, and sending email notifications to assigned team members and their manager(s), so adjustments can be made if needed.
• Attend and participate in planning meetings on behalf of TEBW and provide information about current assignments and resource availability.
• Review multiple schedules for resource availability and identify duties, tasks, and timing
• Recommend updates for MSP schedules and provide updates for resource tasks when needed. Collaborate with managers to validate schedules and make necessary adjustments to schedules as required.
  
  Note:
  
  Resources are entered into MS Project Wise as a project resource based on this position’s recommendations; however, The company may overrule any resource assignment as they deem appropriate.
• Participate in process improvement efforts if issues, delays, or other obstacles arise during a project.
• Tracking and Reporting:
• Utilize routine reports and metrics, gathering information from various systems, such as Asset Suite using Power BI, TEBW’s Current Projects SharePoint site, Transmission Asset Portfolio Management (TAPM) system, etc.
• Provide report data to Supervisor and customer organizations as needed or as part of established protocol.
• Collaborate with the TEBW Data Steward on new reports, as requested, for the managers, Project Managers (PMs), Resource Managers, project teams, other cost analysts, and stakeholders.
• Assist the management with improving various TEBW processes…