Program Manager, Army Conferences Support (Contingent Upon Contract Award

Opportunity

This position is contingent upon contract award.

As a ROGERCO Program Manager, you will lead the planning, coordination, and execution of senior‑level Army conferences supporting the Office of the Chief of Staff of the Army (OCSA) and Headquarters, Department of the Army, G‑3/5/7. You will serve as the primary interface with the Government’s Contracting Officer’s Representative (COR) and conference planners, guiding each event from venue research and cost estimating through on‑site delivery and after‑action reporting.

You will direct a multidisciplinary team, oversee subcontractors and venue staff, and ensure every event meets Army Regulation 1‑50 and Federal event standards while delivering the best value to the Army.

• Serve as the single, consistent point of contact between ROGERCO and the COR and Government planners throughout each planning cycle.
• Attend all In‑Process Reviews (IPRs) and coordination meetings and represent the company on‑site during events.
• Translate Government conference requirements, agendas, and attendee data into executable event plans.
• Direct venue research, comparisons, and AR 1‑50 compliant cost estimates for candidate venues, securing lodging at or below the per diem rate.
• Lead final site visits and walk‑through rehearsals, and direct on‑site staff, subcontractors, and venue personnel during execution.
• Develop and maintain the Quality Control (QC) Plan and ensure performance against the QASP and Performance Requirements Summary.
• Oversee Other Direct Cost (ODC) tracking, monthly financial status reports, and delivery of actual cost and attendee data within 15 days of each event.
• Maintain the lessons‑learned log and lead after‑action reviews with the COR and conference sponsor.
• Coordinate optional services when ordered, including conference microsite, printed binders, audiovisual support, and hybrid delivery.
• Provide event planning and execution support to the Army Protocol office when not engaged in active conference planning.

• Must possess an active SECRET clearance.
• Bachelor’s degree and a minimum of three years of experience coordinating conferences or comparable events, including lodging, meals, facilities, transportation, and speaker coordination.
• Demonstrated experience supervising employees and directing event teams.
• Working knowledge of AR 1‑50 (Army Conference Policy) and conference approval, documentation, and reporting requirements.
• Familiarity with the Joint Travel Regulations (JTR), GSA per diem structure, and Government cost estimating practices.
• Proven ability to manage multiple concurrent events and competing priorities in a high‑tempo environment.
• Strong communication skills for interfacing with senior Government leaders, protocol staff, and vendors.

• Experience supporting DoD, Army, or other Federal Government conferences, particularly senior leader or General Officer forums.
• Experience planning events within the National Capital Region.
• Familiarity with Army Protocol operations and distinguished visitor (DV) support.
• Proficiency with conference planning and registration software.
• PMP or equivalent project management credential.

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development