Senior Engineering Support Specialist

Job Title:
Engineering Support Specialist 3

Job Number: 12033

Travel:
Up to 10% for meetings and training

OT: 5% anticipated

Length: 1+ yrs, up to 5 years

MUST be US Citizen to be eligible to apply for Federal Background Check

Real  Passport REQUIRED for in-person interviews and onboarding

This contract Project Coordinator/ Engineering Support Specialist assignment will work within the Transmission Engineering Grid Expansion organization and will provide support and assistance to various engineering organizations, supporting Project Engineers (PE), Contracting Officers Representatives (COR) and other personnel in the document management requirements for tracking and management of transmission projects. This assignment will track project milestones, maintain, track, review, update, and organize project engineering records, respond to customer and stakeholder inquiries and request for information, and provide accurate record keeping for the organization.

This assignment will also coordinate, compile, maintain, document, and process project design work submitted to the organization via the corporate Submit inbox. This process ensures designs from external Architecture & Engineering (A&E) service contract firms are received and processed in a timely and appropriate manner. This assignment will receive, record, track, monitor and shepherd drawing packages through the submittal, comment / edit, and final phases, verifying designs are submitted to the appropriate corporate organization / subject-matter-expert (SME) for comment and returned to the applicable A&E vendor for any necessary corrections.

This assignment will also support the non-cfte management requirements for the division.

Requirements will include tracking, monitoring and reporting of administrative requirements associated with specific administrative tasks as assigned by the COR.

• Serve as primary point-of-contact and subject matter resource for “corporate Submit” inquiries, submittals, and appropriate processing, which may include:
• Provide on-going support, document coordination and communication for projects contracted to external A&E firms, Project Management Teams, Design Teams, Transmission Field Org, and other relevant parties, shepherding project designs between appropriate corporate design team and applicable vendor, validating timely responses and distributions.
• Receive and distribute emails for the corporate Submit and/or Procore process, which may include:
• Receive inbound emails from contracted A&E firms and internal corporate teams to record, validate, trouble-shoot, route and process as per established procedures.
• Maintain and track project milestones in the corporate Submit and/or Procore process Tracking sheet, which may be used by PMs, project teams, internal design teams and others.
• Review A&E contracted design submittals to validate compliance with corporate standards and requirements prior to distribution to appropriate internal design teams for technical engineering review.
• Coordinate with various design organizations to distribute design submittals to appropriate organizations.
• Track design submittal due dates and maintain design submittal schedule, track emails with each project.
• Identify and resolve design review issues by coordinating with corporate design reviewers and corresponding A&E firms. This work may include modifying design packages, drawing lists, and set files in Project Wise, extensive communication, and collaboration with multiple parties, both internal and external.
• Assist A&Es with miscellaneous action requests such as deleting or moving files in Project Wise.
• Upload and maintain Project Wise Facility Folders
• Track and monitor project milestone schedule and dates with the use of various or applicable reporting tools.
• Assist customers and stakeholders with obtaining engineering records.
• Develop, maintain, and perform data-entry for project-specific SAALSA (Structured Asset Attribute Lifecycle Supplemental Attachment) files.
• Provide documentation for action Items and decisions made during meetings.
• Track and follow up on action items assigned to and assigned by the corporate manager or project…