Classified Personnel Specialist (10058

Classified Personnel Specialist

Under the supervision of the Human Resources Manager, the Classified Personnel Specialist will implement classified personnel functions associated with salary computations, payroll authorizations, employment verifications, salary surveys, job postings, employee records, and general clerical duties for approximately 1500 classified employees. This position responds to inquiries regarding policies, rules, and regulations for classified employees and maintains personnel records to insure proper and current documents are on file for each employee.

The position assumes responsibility for the accuracy of all personnel information concerning classified employees.

Essential Functions:

• Communicate effectively with staff and the general public by telephone and in writing.
• Answer and direct incoming calls and/or respond to inquiries and requests from staff and the general public.
• Provide both oral and written employment verification for classified employees.
• Prepare and issue for distribution classified job opening announcements.
• Performing data entry utilizing an on-line computer system. Generate data-mining reports.
• Establish and maintain classified personnel files (both computer and hard files.)
• For new classified staff, gather appropriate documentation and determine salary placement based on work experience or K-12 longevity credit.
• Evaluate and review transcripts to determine work eligibility for Title-wide schools.
• Determine appropriate leave provisions for affected employees, explain options, gather specific documentation, balance out pay as necessary, determine when district-paid medical coverage ends, and process paperwork as required.
• Handle highly-sensitive and confidential documents, information, and situations.
• Provide orientation paperwork to new hires, explain contents, and help employees complete their forms.
• Track First Aid/CPR requirements and licensure expiration for required positions.
• Process extra-curricular and payroll authorization forms for classified employees, which includes determining retirement and medical benefit eligibility. Update staffing information, including correct budget distribution, generate pay documents, make necessary changes, and verify information before exporting data to payroll via the Employee Management System.
• Based on changes of assignment and annual pay changes, ensure proper salary placement for classified employees following applicable policies and procedures.
• Establish and update schedules/tables and assist with building "plans" through WESPaC.
• Verify and follow up on bus driver payroll authorization information received from Transportation.
• Process reclassification of expenditures/journal vouchers as needed.
• Prepare bi-monthly classified personnel report for Board approval.
• Prepare and maintain seniority lists.
• Establish and track information using Excel spreadsheets.
• Prepare data for State reporting, analyze and research data, input data into system, and assist in preparing the report.
• Assist in the preparation and completion of the budget for classified employees.
• Compose, prepare, and distribute departmental correspondence as necessary.
• Perform required testing and scoring of job applicants. Track test results on a database.
• Perform various research and gather information as necessary.

Other Responsibilities:

• Complete various wage and benefit surveys.
• Prepare purchase orders as necessary.
• Send and retrieve FAX documents as requested.
• Perform other related duties as assigned.

Physical Demands

Required:

• Hearing (66-100%)
• Bending (Up to 33%)
• Speaking (66-100%)
• Pushing (Up to 33%)
• Vision (66-100%)
• Writing (66-100%)
• Sitting (66-100%)
• Standing (33-66%)
• Walking (Up to 33%)
• Lifting/Carrying Up to 30 lbs. (Up to 33%)
• Reaching (Up to 33%)
• Acceptable Attendance Use of hands and/or arms for repetitive motion (66-100%)

Mental Demands

Required:

• Verbal Communication (66-100%)
• Multiple Concurrent Tasks (66-100%)
• Reading Documents (66-100%)
• Customer Contact (66-100%)
• Detailed Work (66-100%)
• Constant Interruptions (66-100%)
• Reasoning (66-100%)
• Confidentiality (66-100%)
• Problem Solving (33-66%)
• Written Communications (66-100%)

Percentages of requirements of physical and mental tasks…