Human Resources Coordinator

Job Description

William Raveis Real Estate, Mortgage & Insurance (WRRE) is the #1 family-owned real estate company in the Northeast and Florida. CEO William Raveis founded the luxury brokerage nearly 50 years ago and has turned it into a real estate powerhouse with more than 4,400 talented sales associates across 140 offices. WRRE is the only privately held firm offering the most complete set of best-in-class services: from buying and selling with state-of-the-art marketing tools, to renovating and staging, to mortgage, insurance and closing services.

Summary:

This position provides administrative support with the day-to-day operations of the Human Resources Department.

Essential Functions:

• Initiate background checks and drug screenings for prospective employees, draft offer letters and send out new hire paperwork.
• Set up new hire files making sure that all required paperwork is included.
• Be point person for all new hires to guide them through the onboarding process – employee engagement
• Enter, update, and maintain employee data in all internal HR systems (Dayforce, Plan Source, Ascensus, etc.)
• Terminate employees in all internal HR systems (Dayforce, Plan Source, Ascensus, etc.) when someone leaves the company.
• Send exit interviews when applicable.
• Maintain employee training platform (Dash Train) and ensure that employees are current with all required training.
• Annual performance reviewing and processing
• Complete and submit verification of employment requests.
• Manage HR postings on Raveis 365 (new hires, insurance documents, etc.)
• Compile and accurately prepare reports/spreadsheets.
  
  Sending out Employee Notices and Labor Law posters for the beginning of each year
• Answer main HR phone line and transfer calls to appropriate person.
  
  Answer employee questions that arise or refer to person who can assist.
• Maintain internal intranet site with current information.
• Being able to review benefits SPD for benefits open enrollment/benefits packet
• Updating new hire packets
• Creating monthly newsletter each month using Mail Jet
• Several audits throughout each platform (benefits, HAS/FSA, 401k beneficiary, and 1-9 forms)
• Qualified to use Dayforce platform environment and integration process
• Being the liaison for Agent Benefits: knowing how to communicate with outside vendors, agents, and giving the best customer service experience for agent benefit elections
• Being able to public speak and host webinars for the benefit information

Additional Responsibilities:

• Assist with event management of many company functions
• Special projects as assigned

Knowledge, Skills, and Abilities:

• Highly organized with the ability to manage and complete tasks with competing priorities
• Adept at problem-solving, including being able to identify issues and resolve problems in a timely manner
• Excellent customer service and communication skills
• Excellent problem solving and follow-through skills
• Ability to work in a fast-paced, dynamic environment
• Proficient with Microsoft Office, Excel, and Power Point
• Ability to protect confidential information

Physical Demands:

This position requires individuals to sit mostly at a desk. There is constant handling, grasping, feeling, hearing, and use of a mouse as a repetitive motion. On occasion, the position requires standing, reaching, bending, squatting and walking. Maximum requirement to lift is no more than 20 lbs.

Hours of Work:

NOT a remote position. This position is full-time in the office at our Shelton, CT HQ. Standard work hours are Monday through Friday from 9:00 am – 5:00 pm with regular and predictable attendance.

William Raveis Real Estate: A multi-billion-dollar company for real estate, mortgage, and insurance and the nation’s #1 independent family-owned real estate brokerage in the Northeast and Florida according to Real Trends. CEO William Raveis founded the luxury brokerage over 50 years ago and has turned it into a real estate powerhouse with more than 4,400 talented sales associates across 140+ offices.

WRRE is the only privately held firm offering the most complete set of b