Eng Supp Spec - Engineering Operations Specialist

Engineering Support Specialist 2

This full-time, contract Engineering Support Specialist assignment will provide technical document review support to the Substation Maintenance and High Voltage Engineering (TEZM) organization, supporting the Transmission Business Line for *** (BPA). This position performs instruction book quality review, Project Wise input, manufacturer part input, and analysis of data for the Substation Maintenance Parts program.

Organization Asset Reliability and Maintenance group provides support to the Field Service and Design organizations relative to asset maintenance and performance for high voltage substation equipment and transmission lines. Successful individuals will:

• Be highly detail oriented and capable of working independently in support of multiple projects
• Be able to identify problems and articulate them to leadership in a manner that is easily understandable and timely.
• Possess oral communication skills that allow for the conveyance of technical advice and information to clients and coworkers who have varying degrees of understanding of the subject matter.
• Possess excellent customer service and communication skills.
• Possess a high level of organizational abilities.

Assignment Responsibilities:

Note:

All official drafts, documents and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so.

• Perform quality review of instruction books and examine for data errors.
• Read and review technical instruction books to verify compliance with BPA contract specifications.
• Maintain database of instruction manuals and books; maintain filing system for instruction book library.
• Create new and maintain/update existing project SharePoint sites to manage craft and work standards owned by TEZM.
• Respond to field crew requests to provide technical manuals, documents and library information as needed in support of all maintenance activities for transmission line and substation equipment.
• Submit, monitor and provide status on various TEZM-owned standards and deliverables for scheduled or safety required updates based on field incidents.
• Work with technical SME's to manage and migrate only active/relevant manuals and documents to a digital format and notify field personnel of updates and network locations.
• Research library records, Project Wise, Asset Suite, and other sources to meet requests for instruction manuals that match or are cross-references for equipment needing repair or replacement.
• File instruction books and upload information into Project Wise.
• From vendor-supplied files, upload and maintain the instruction book database.
• Work with Equipment Specialists to identify new parts to be stocked.
• Assist Equipment Specialists in data review and analysis.
• Use Asset Suite and Power BI tools as necessary.
• Input equipment data into Cascade.
• Update system with equipment-specific data concerning equipment specifications.
• Catalog new spare parts in the BES system and review data, make necessary corrections as needed.
• Consolidate technical results into summary form such as tables and report.
• Maintain library of maintenance and work standards and related guidebooks, tip sheets, and other similar documentation, reviewing and updating as required / requested.
• Perform copy editing on documents in Microsoft Word, convert to PDF files, and upload to the TEZM SharePoint site.
• Interview and collaborate with BPA Subject Matter Experts (SMEs) to review, revise, create/draft and recommend substation and transmission-line maintenance and work standards and related guidebooks, tip sheets, and other similar documentation; submit materials for review by SMEs and BPA manager / team lead.
• Attend meetings as requested, taking meeting notes (minutes); type meeting notes for review by appropriate BPA manager, team lead or applicable SME; distribute BPA management-approved meeting notes (minutes) to appropriate parties in a timely fashion.
• Serve as liaison with vendors / manufacturers and BPA SMEs to review manufacturer's instruction and maintenance manuals / books to verify an acceptable, quality product is received. Provide SME input and comments to vendors during manual review process.
• Submit online requests to Media Services to print new equipment instruction manuals from vendors' files in support of BPA's in-house printing initiative.
• Submit scan requests to digitize older manuals and materials for Project Wise.

Requirements:

Education & Corresponding Experience (required on matrix) High School Diploma or GED equivalent is required. Bachelor's degree in Technical Management, Information Systems Management, Computer Science, Engineering, Business Management, Technical Writing or directly-related technical field is preferred. 5+ years of directly related experience is required. Experience must be consistent with the specific requirements of engineering operations and progressively more technical in nature.

Individual must be capable of…