Administrator; In-Office
Job in
Vaughan, Ontario, Canada
Listing for:
People Corporation
Full Time
position
Listed on 2026-03-11
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator
Job Description & How to Apply Below
Position: Administrator (In-Office)
Job Description
We are seeking an Administrator to join our BPA team in Vaughan.
Please note that the office location is currently Toronto (1263 Wilson Ave.); however, the office will be relocating to Vaughan (Langstaff Rd. & Highway 50) in the coming months.
This position is 100% in-office.
Hours:
8:30am – 4:30pm with rotational Wednesday, 12pm – 8pm and Saturday, 9am – 12pm shifts every 12-16 weeks.
The Administrator’s job functions include processing of employer benefit contributions reports and maintaining enrollment data of benefit plan participants as specified by client Collective Bargaining Agreements, contract specifications and the benefit plan summary. He or she ensures contribution reports are verified for accuracy in order to determine benefit plan entitlements for members, identify employer payment irregularities, initiate collection efforts and carry out delinquency procedures.
The Administrator will:
Learn and understand the applicable Collective Agreements. Receive employer contribution reports on daily basis, and ensure payments accurately match to report
Balance and audit reports, confirming hours, rates, calculations, and additional information. Process company adjustments on the MEBS system. Detailed analysis of employer reporting is required to ensure accuracyGenerate and analyze various reports to identify and reconcile any company imbalances or irregularities. Follow BPA delinquency guide for companies with outstanding balancesRespond to enquiries from Union representatives, companies and members regarding eligibility, vacation pay and other issuesAssist union representatives’ enquiries regarding company, and member reportsRequest and distribute cheques from Accounting Department at month endAssist employers to complete documentation and reports for submission to BPAProcess benefit self-payments from members. Review payments to ensure accuracy and follow up with discrepanciesEnter data on remittance reports submitted by companies, when requiredFollow up with members on NSF cheques for self-paymentsRun various monthly queries to assist in monthly reportingTo be successful as an Administrator with BPA, you will need:
Exposure to office administration and clerical processes particularly related to data analysis, and account reconciliationPC proficient with strong knowledge of Microsoft Office (Excel and Word skills essential)Knowledge of accounting practices a definite assetDemonstrated mathematical aptitudeMinimum secondary school graduate, post secondary education preferredThe ability to organize and prioritize workloadExcellent written and verbal communication abilitiesStrong interpersonal and customer service skillsThe ability to multi-task, work under pressure and meet deadlinesAll-star candidates will have:
Previous experience in the group benefits industryFluency in Portuguese, Italian and/or SpanishWhat's in it for you:
Learn by working alongside our expertsExtended health care and dental benefitsA retirement savings plan with company contributionsA suite of Health & Wellness offeringsMental Health programs and support for you and your familyAssistance for the completion of industry designationsCompetitive compensationAt People Corporation we are committed to helping businesses succeed. We are a national provider of benefits, retirement, wealth, wellness, and human resource solutions. Our experts and solutions serve over 20,000 clients representing nearly 3 million Canadians. We offer customized solutions designed to fit the unique needs of businesses and their employees, members and stakeholders.
About BPA:
BPA is a division of People Corporation and has served members and beneficiaries in their local communities since 1958. BPA is dedicated to providing a superior benefits experience to our members, businesses, and trusts in the local communities in which they live and operate.
Providing an inclusive, accessible environment, where all employees and clients feel valued, respected and supported is something we're committed to. We are dedicated to building a workforce that reflects the diversity of the communities in which we live, and to creating an environment where every employee has the opportunity to reach their potential.
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